(a) Except for a private motor carrier of passengers (non-business), every motor
carrier shall require every driver used by the motor carrier to record his/her
duty status for each 24 hour period using the methods prescribed in either
paragraph (a)(1) or (2) of this section.
(1) Every driver who operates a commercial motor vehicle shall record his/her
duty status, in duplicate, for each 24-hour period. The duty status time shall
be recorded on a specified grid, as shown in paragraph (g) of
this section. The grid and the requirements of paragraph (d) of this section may
be combined with any company forms. The previously approved format of the Daily
Log, Form MCS-59 or the Multi-day Log, MCS-139 and 139A, which meets the
requirements of this section, may continue to be used.
(2) Every driver who operates a commercial motor vehicle shall record his/her
duty status by using an automatic on-board recording device that meets the
requirements of
395.15 of this part. The requirements of
395.8 shall not apply, except paragraphs (e) and (k) (1) and (2) of this
section.
(b) The duty status shall be recorded as follows:
(1) "Off duty" or "OFF."
(2) "Sleeper berth" or "SB" (only if a sleeper berth used).
(3) "Driving" or "D."
(4) "On-duty not driving" or "ON."
(c) For each change of duty status (e.g., the place of reporting for work,
starting to drive, on-duty not driving and where released from work), the name
of the city, town, or village, with State abbreviation, shall be recorded.
Note:
If a change of duty status occurs at a location other than a city, town, or
village, show one of the following: (1) The highway number and nearest milepost
followed by the name of the nearest city, town, or village and State
abbreviation, (2) the highway number and the name of the service plaza followed
by the name of the nearest city, town, or village and State abbreviation, or (3)
the highway numbers of the nearest two intersecting roadways followed by the
name of the nerest city, town, or village and State abbreviation.
(d) The following information must be included on the form in addition to the
grid:
(1) Date;
(2) Total miles driving today;
(3) Truck or tractor and trailer number;
(4) Name of carrier;
(5) Driver's signature/certification;
(6) 24-hour period starting time (e.g. midnight, 9:00 a.m., noon, 3:00 p.m.);
(7) Main office address;
(8) Remarks;
(9) Name of co-driver;
(10) Total hours (far right edge of grid);
(11) Shipping document number(s), or name of shipper and commodity;
(e) Failure to complete the record of duty activities of this section or
395.15, failure to preserve a record of such duty activities, or making of
false reports in connection with such duty activities shall make the driver
and/or the carrier liable to prosecution.
(f) The driver's activities shall be recorded in accordance with the following
provisions:
(1) Entries to be current. Drivers shall keep their records of duty status
current to the time shown for the last change of duty status.
(2) Entries made by driver only. All entries relating to driver's duty status
must be legible and in the driver's own handwriting.
(3) Date. The month, day and year for the beginning of each 24-hour period shall
be shown on the form containing the driver's duty status record.
(4) Total miles driving today. Total mileage driven during the 24-hour period
shall be recorded on the form containing the driver's duty status record.
(5) Commercial motor vehicle identification. The driver shall show the number
assigned by the motor carrier, or the license number and licensing State of each
commercial motor vehicle operated during each 24-hour period on his/her record
of duty status. The driver of an articulated (combination) commercial motor
vehicle shall show the number assigned by the motor carrier, or the license
number and licensing State of each motor vehicle used in each commercial motor
vehicle combination operated during that 24-hour period on his/her record of
duty status.
(6) Name of motor carrier. The name(s) of the motor carrier(s) for which work is
performed shall be shown on the form containing the driver's record of duty
status. When work is performed for more than one motor carrier during the same
24-hour period, the beginning and finishing time, showing a.m. or p.m., worked
for each motor carrier shall be shown after each motor carrier's name. Drivers
of leased commercial motor vehicles shall show the name of the motor carrier
performing the transportation.
(7) (Signature) ________________________________ /certification. The driver
shall certify to the correctness of all entries by signing the form containing
the driver's duty status record with his/her legal name or name of record. The
driver's signature certifies that all entries required by this section made by
the driver are true and correct.
(8) Time base to be used. (i) The driver's duty status record shall be prepared,
maintained, and submitted using the time standard in effect at the driver's home
terminal, for a 24-hour period beginning with the time specified by the motor
carrier for that driver's home terminal.
(ii) The term "7 or 8 consecutive days" means the 7 or 8 consecutive 24-hour
periods as designated by the carrier for the driver's home terminal.
(iii) The 24-hour period starting time must be identified on the driver's duty
status record. One-hour increments must appear on the graph, be identified, and
preprinted. The words "Midnight" and "Noon" must appear above or beside the
appropriate one-hour increment.
(9) Main office address. The motor carrier's main office address shall be shown
on the form containing the driver's duty status record.
(10) Recording days off duty. Two or more consecutive 24-hour periods off duty
may be recorded on one duty status record.
(11) Total hours. The total hours in each duty status: ff duty other than in a
sleeper berth; off duty in a sleeper berth; driving, and on duty not driving,
shall be entered to the right of the grid, the total of such entries shall equal
24 hours.
(12) Shipping document number(s) or name of shipper and commodity shall be shown
on the driver's record of duty status.
(g) Graph grid. The following graph grid must be incorporated into a motor
carrier recordkeeping system which must also contain the information required in
paragraph (d) of this section.
(h) Graph grid preparation. The graph grid may be used horizontally or
vertically and shall be completed as follows:
(1) Off duty. Except for time spent resting in a sleeper berth, a continuous
line shall be drawn between the appropriate time markers to record the period(s)
of time when the driver is not on duty, is not required to be in readiness to
work, or is not under any responsibility for performing work.
(2) Sleeper berth. A continuous line shall be drawn between the appropriate time
markers to record the period(s) of time off duty resting in a sleeper berth, as
defined in
395.2. (If a non-sleeper berth operation, sleeper berth need not be shown on
the grid.)
(3) Driving. A continuous line shall be drawn between the appropriate time
markers to record the period(s) of driving time, as defined in
395.2.
(4) On duty not driving. A continuous line shall be drawn between the
appropriate time markers to record the period(s) of time on duty not driving
specified in
395.2.
(5) Locationremarks. The name of the city, town, or village, with State
abbreviation where each change of duty status occurs shall be recorded.
Note:
If a change of duty status occurs at a location other than a city, town, or
village, show one of the following: (1) The highway number and nearest milepost
followed by the name of the nearest city, town, or village and State
abbreviation, (2) the highway number and the name of the service plaza followed
by the name of the nearest city, town, or village and State abbreviation, or (3)
the highway numbers of the nearest two intersecting roadways followed by the
name of the nearest city, town, or village and State abbreviation.
(i) Filing driver's record of duty status. The driver shall submit or forward by
mail the original driver's record of duty status to the regular employing motor
carrier within 13 days following the completion of the form.
(j) Drivers used by more than one motor carrier. (1) When the services of a
driver are used by more than one motor carrier during any 24-hour period in
effect at the driver's home terminal, the driver shall submit a copy of the
record of duty status to each motor carrier. The record shall include:
(i) All duty time for the entire 24-hour period;
(ii) The name of each motor carrier served by the driver during that period; and
(iii) The beginning and finishing time, including a.m. or p.m., worked for each
carrier.
(2) Motor carriers, when using a driver for the first time or intermittently,
shall obtain from the driver a signed statement giving the total time on duty
during the immediately preceding 7 days and the time at which the driver was
last relieved from duty prior to beginning work for the motor carriers.
(k) Retention of driver's record of duty status. (1) Each motor carrier shall
maintain records of duty status and all supporting documents for each driver it
employs for a period of six months from the date of receipt.
(2) The driver shall retain a copy of each record of duty status for the
previous 7 consecutive days which shall be in his/her possession and available
for inspection while on duty.
Note:
Driver's Record of Duty Status.
The graph grid, when incorporated as part of any form used by a motor carrier,
must be of sufficient size to be legible.
The following executed specimen grid illustrates how a driver's duty status
should be recorded for a trip from Richmond, Virginia, to Newark, New Jersey.
The grid reflects the midnight to midnight 24 hour period.
Graph Grid (Midnight to Midnight Operation)
The driver in this instance reported for duty at the motor carrier's terminal.
The driver reported for work at 6 a.m., helped load, checked with dispatch, made
a pretrip inspection, and performed other duties until 7:30 a.m. when the driver
began driving. At 9 a.m. the driver had a minor accident in Fredericksburg,
Virginia, and spent one half hour handling details with the local police. The
driver arrived at the company's Baltimore, Maryland, terminal at noon and went
to lunch while minor repairs were made to the tractor. At 1 p.m. the driver
resumed the trip and made a delivery in Philadelphia, Pennsylvania, between 3
p.m. and 3:30 p.m. at which time the driver started driving again. Upon arrival
at Cherry Hill, New Jersey, at 4 p.m., the driver entered the sleeper berth for
a rest break until 5:45 p.m. at which time the driver resumed driving again. At
7 p.m. the driver arrived at the company's terminal in Newark, New Jersey.
Between 7 p.m. and 8 p.m. the driver prepared the required paperwork including
completing the driver's record of duty status, driver vehicle inspection report,
insurance report for the Fredericksburg, Virginia accident, checked for the next
day's dispatch, etc. At 8 p.m., the driver went off duty.
(Approved by the Office of Management and Budget under control number 21250016)
