I do a trip envelope on every load I pull. Makes it easy to keep track of reportable miles. When it's time to do my quarterly report I just use the miles and gallons purchased for each state on the envelopes. Very simple.
I went through an IFTA audit right after I switch from a semi truck to a 1 ton. Going from 5 mpg loaded to 12 mpg loaded it sent up a red flag. All I had to do is send them copies of my bol's , logs, and fuel receipts. After they received them they called me and asked why my fuel mileage increased and I explained that I sold off my Peterbilt and bought a Dodge dually. They sent everything back. It was a painless process. This was approx 12 years ago.
IFTA / IRP daily driver
Discussion in 'Expediter and Hot Shot Trucking Forum' started by Bdog, Aug 25, 2016.
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Look no matter what others say, Ifta and fuel taxes are tied to the truck no matter what is logged. If you got a sticker on the trucks they can audit your records and can ask for the beginning and ending mileage for the year, not what your logs indicate. If you try to apply a skewed (their words) record keeping system in an attempt to show what mileage is what, they will simply just charge you based in the states you ran in by divide up the mileage accordingly.
The simple way around this is not to run the truck for personal reasons but use it as a tool. -
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But looking at my fleet, I have two trucks at any given time off the road for different reasons, mainly the driver is Takng a break so spending 70k for a pickup means to me, that it needs to be making money.
The real problem is you can't get around the issue, unless you want to do this illegally. Fuel going into the tank gets taxed, the amount you eventually pay is determined not when it goes into the tank but after it is used. It is a road tax, but you know that. -
My primary business isn't hauling freight. I am a contractor and need to haul my own equipment to job sites. I go to 3 or 4 job sites a month and work around 5 days at each. I will use the truck to get my stuff there. I totally agree it would not make sense to spend that much on a truck if hauling freight was your business and you only did it a week a month. My pickup I drive now was nearly 60k and if I get the bigger truck I will be trading mine in on it. The incremental cost increase isn't that bad.
I understand the rules and I was not suggesting I wanted to avoid it. I was just asking for easier ways to track it. When I do haul loads for hire which is rare or I haul my equipment on my semi I do a trip envelope type thing. I was wondering if these GPS things that say they can keep track of IFTA would work instead of writing down everything. It isn't so much the miles but the routes taken. When hauling a load it isn't hard but I don't want to have to be doing all that paperwork every time I drive the truck around for personal use I was wondering if one of these gadgets could track it for me. -
What you have going on is different than how most people in this business operate, not that different from how I operate my truck though. I'm working in my office most of the time and I only jump in my truck to help a customers cover loads if we don't have a owner operator in the area to cover it. Or I may run out and repower a load if a owner operator breaks down. I run for hire maybe 5 times a year these days.
If I was going to operate the way you've described I'd report all fuel and miles from the time I left home to the time I returned. All miles while you're on the job. It's really not very complicated to do that.
Like I said earlier though, call IFTA and tell them what you're doing and see what they recommend. IFTA has ways been willing to offer info.
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