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Normal for truckers to use company card for "Extras"??

Discussion in 'Questions To Truckers From The General Public' started by theimers, Oct 13, 2016.

  1. Oct 13, 2016 #1
    theimers

    theimers Bobtail Member

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    Oct 13, 2016
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    My husband and I own a small moving business in which we have a tractor trailer for our long hauls. We are, admittedly, new to this part of the business. We send our credit card along with the driver and the mover that rides with him for gas...I'm finding that they use the credit card for lots of $5-$10 purchases at the truck stops which I can only assume is for food and snacks as they aren't bringing me the receipts for these small purchases but they bring me the large fuel purchase receipts. I don't mind if they get something here or there but they've racked up over $100 in just the last week on these smaller purchases. ANYWAY....is this normal? Is this something I should expect? I want to know before I say anything to them as I try to be a fair and understanding owner. But, this seems a little extreme. Also, is there a good way to give them a card that only allows them to buy gas?? I'm thinking maybe that's the route I should go. Thanks so much!!
     
    theimers, Oct 13, 2016
    theimers, Oct 13, 2016
    #1
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  3. Oct 13, 2016 #2
    8thnote

    8thnote Road Train Member

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    Most trucking companies use some type of fuel card. It allows the driver to purchase fuel and sometimes oil, coolant, washer fluid, etc. but does not allow anything else. The cards also require a driver-specific PIN when it is swiped so it can't be used if it is lost or stolen. There are several companies that specialize in this type of card service. The big one is COMDATA and its accepted at all major truck stop chains. EFS is another and there are many more, too.

    Also, this is not acceptable behavior from your drivers. Unless you've given them specific permission to use your card for snacks and smokes, they are stealing from you. Put a stop to it now.
     
    Last edited: Oct 13, 2016
    8thnote, Oct 13, 2016
    8thnote, Oct 13, 2016
    #2
  4. Oct 13, 2016 #3
    lovesthedrive

    lovesthedrive R.I.P.

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    Sorrento Maine
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    For smaller companies you should get a NASTC card. www.nastc.com/
    National
    Association of
    Small
    Trucking
    Companies

    It is a fuel card that allows you a discount off of the pump price. I believe the current discount is $1 off. It is only a credit card that is used for fuel and oil, not showers or meals.
     
    lovesthedrive, Oct 13, 2016
    lovesthedrive, Oct 13, 2016
    #3
  5. Oct 13, 2016 #4
    pigeon river trucking

    pigeon river trucking Light Load Member

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    Absolutely not ! Deduct it from pay
     
    pigeon river trucking, Oct 13, 2016
    pigeon river trucking, Oct 13, 2016
    #4
    Longarm and lovesthedrive Thank this.
  7. Oct 13, 2016 #5
    theimers

    theimers Bobtail Member

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    Oct 13, 2016
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    Thank you all!! I really appreciate your feedback. I will start looking into gas cards.
     
    theimers, Oct 13, 2016
    theimers, Oct 13, 2016
    #5
    lovesthedrive Thanks this.
  8. Oct 13, 2016 #6
    TROOPER to TRUCKER

    TROOPER to TRUCKER Anything Is Possible

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    Also even with megas you have to turn receipts on.
     
    TROOPER to TRUCKER, Oct 13, 2016
    TROOPER to TRUCKER, Oct 13, 2016
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    lovesthedrive Thanks this.
  9. Oct 13, 2016 #7
    Longarm

    Longarm Road Train Member

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    You're being taken advantage of.

    The fuel card is your best option. You could also simply deduct unauthorized purchases from their pay.
     
    Longarm, Oct 13, 2016
    Longarm, Oct 13, 2016
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    lovesthedrive Thanks this.
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