Maintinence records.

Sounds like "carrier law" to me as well...

 

Maybe HE wants the receipts so HE can deduct them?
Gee...where have I heard THAT before?

Who owns the tractor...you?
Or do you LEASE it from him?

If the truck is in YOUR name, all your required to do (BY LAW) is provide proof that maintenance is/was being done.
I just went thru this question with a DOT officer last August as I was curious about what happens if a buddy leases on to me....

I am not entitled to his receipts but can request information as I would have to keep a vehicle folder on his rig.

 

give himm photo copies of all maintinence and repairs done, carrier must have all maintinence records on file for DOT audit

 

You can white out the cost totals and you can write "Maint. records only/Not valid for tax use" across them and then make copies and send the copies to the carrier that will keep the carrier from using them as tax deductions (which some of the less scrupulous ones have been known to try.)

 

On a copy, of course. Don't do that to your only copy!

 

I make a copy, do the whiteout thing and then make a copy of that and send them off to the carrier. (after the tax deadline is passed)

He don't like it...But I don't really care!

 

If you are paying for the service and writing off the service on your taxes, keep the original and send a carrier a copy. Sounds like more of a carrier requirement, but certain maintenance records must be kept by the carrier if you are running under their DOT number.

I wouldn't worry about the "Not valid for tax use" thing...if the carrier is attempting to write them off as well, let them. They are gonna be in a whole world of hurt on their first audit as you need not only a receipt, but PROOF of payment as well for the IRS to accept it as a deduction. Went through an audit...had to produce a cancelled check, credit card statement or bank statement showing that every receipt deducted was actually paid by me. That will be on them...not you...if they try and double dip!

 

I am interested in doing my own oil changes to save a few bucks. Is there a place to find blank maintenance record forms and would this activity satisfy DOT?