Individual Vehicle Distance Reports

**maxifischersweet** · 07.18.2012

I work for a trucking company in Texas. Each truck driver has to fill out a Individual Vehicle Distance Report for irp. I have to keep them up, key them in to a computer program, and make sure they are turned in and filled out right. We are having trouble finding definitions for what the Texas Department of Motor Vehicle call a "trip" and an "intermediate stop". Our drivers will leave where they were (which is almost never the same place such as one of our truck yards) then they will go pick up a load where they may have to wait for hours or days, then they have to take that load to a site where they may have to wait to unload for hours or days, and then they will move on to doing the same thing over again. We have and still do just tell the drives that a "trip" is a days worth of work. what would actually be a trip, would that whole journey for that one load be a trip? what if they start another load the same day they ended a load, is that another trip?

also, what would be an "intermediate stop" in this situation? every stop they make? is that just per city?

we are trying to fix some issues we have with paper work and drivers not filling stuff out correctly or at all. trying to make it easier..

thanks

**MNdriver** · 07.18.2012

"MY interpretation" of this.

A trip is where I go from unload to unload. IE. I have a load on. Once I am empty, I start a new trip. This will include my dead head back to load an head out to unload again.

When I make a stop and take off part of the load, that is an "intermediate stop".

That's my take on the matter and how I have always run my paperwork.

Your deadhead to pick up a load is part of that dispatch. When you are done with everything on that BOL, you are done with the trip.

**Big Don** · 07.18.2012

OK, using your interpretation of it, MN, then what is it if you make your drop, then dead head home?

I'm not arguing with you here, I'm asking for information. The way I learned it was that a "trip" is from the point where you pick up your load, until you have dropped that load. Without the dead head being shown. If necessary, that dead head is a trip all by itself.

But I've been out of the game for several years, so I really don't know what is current.

**MNdriver** · 07.18.2012

Deadhead to the house is a separate trip if it's the end of your work week or day.

as I have always seen it (and no, I don't see it as arguing. just truckstop diner discussion). You are empty. Your company gives you a dispatch. You are then on a trip. once you have fulfilled the obligations of that dispatch, you are on a new trip.

To complete that obligation, you have to: