How to evaluate mileage per jurisdiction for IRP report??

You could also use a truckers atlas or online tools like google maps that allow you to set waypoints. Most decent paper maps like the Rand McNally atlases will tell you the distance between each and every intersection (in black numbers along the route) or between two further points with red arrows annotating those locations and the mileage in red between them. Then it just becomes a matter of remembering your route and adding up all the mileages. I had to do this when using a Penske lease truck with one carrier I worked for and it was a bit of extra hassle but I did it at the end of each day and only took maybe 10-15 minutes extra time even with alot of off interstate travel. Course, online tools or mapping software (like was mentioned earlier) can make this much easier/quicker.

 

I fail to understand why you would want to "evaluate" your miles instead of using a GPS to automatically log them, unless you are trying to recreate trips with no ifta reports. *shrugs* To each their own...

 

If you write down your mileage at each state line, you can the "evaluate" it by subtraction and come up with your miles driven in the state. Using software alone will only get you big fines in an IRP/IFTA audit. Using the built in tracker on the gps along with trip beginning and ending odometer readings will be the easiest.

 

So let me see if I am comprehending this right, he wants to use a software to just calculate it, but does not want to use a truckers GPS that could do this for him? Last I checked a truckers GPS ,like the Rand Mcnally, works off of a software that calculates just this, does it not? Last time I checked, work smarter not harder! I know I learned that in school too!

 

Ya, I guess I'm totally confused why this guy wants to make more work for himself. I have a Garmin GPS. Every quarter I export an XLS file that lists every single mile traveled in every single state and I don't have to do anything at all. Why would I want some extra software I have to manually input into to.

So lets EVALUATE this.

GPS = DO NOTHING
Software = DO EVERYTHING

 

As far as IFTA goes, writing down your odometer at the state line and having your odometer recorded on your fuel receipts is the gold standard. If you are audited, the software programs (I used PC Miler) will earn you the opportunity to pay for the miles you under reported along with interest. The time I had odometer readings was fine, the 6 months I used a computer program cost me over $200 in under reported mileage and interest during my audit.

 

I used Internet Truckstop's program the entire audit period, only cost me $8k, and that wasn't the worst fine possible.

 

Just a thought from a paper log guy. There is a spot on form total miles that day. Also remarks column etc. I'm sure the elog has to have a similar feature.

I do my millage recording as I drive it off the odometer. Shoot me but it's real info also I don't forget about one little leg of the journey. If it's that in handy well no comment. Seems sometimes we take more time and energy to wait for electronic devices to get ready than if we just open a already handy ledger and get an already handy pen.

Also so for what it's worth I never went to middle school. Elementary, JR High then high school.

 

My company has GPS tracking on all the trucks, so yeah. I'm a Company driver myself but the owner operators(also GPS tracking on their trucks) are telling me that safety pulls up their mileage every quarter in nearly a minute for their IFTA. I guess pretty cool.

 

This software is made to order: Promiles.com for owner operators...cheap too. i.e. buy the subscription once per quarter. Here you can work out your IRP jurisdiction reports then transfer your mileage info to IFTA, from there the online software will load your info to IFTA reports pre populate the data input fields. print & sign. eh, for IRP reports the textbook states you may use map distance. Myself, some years ago, i had an audit on my IRP account. I printed Map routes with mileage listed per each jurisdiction by each trip. No issues found after my audit was completed.