No mileage log for a truck/drivers

Real simple,

Call the IRP office and ask them your question, they are the best and most accurate source.

If they require records, go to the client and have them pull the dates of delivery to that customer (meaning the shipper or anything the customer signed) in the other state. Using mileage you can get from Google Maps, with those dates, you can come up with their mileage for the past three years.

 

Sounds like they need to read and understand the IRP and IFTA manuals very quickly, and work on recreating their state mileage records along with fuel purchase records for the past three years. Also, they will need to create mileage records for all trips/days, not just the out of state ones because when you have an IRP plate (apportioned registration) you have to report your home state fuel purchases and mileage as well as the out of state mileage. It is not real complicated, the links I gave you to the manuals explain it fairly well. As for calling and asking, no that won't tip them of per se, as long as you don't give them specific company information, just generalities. You say you are an accountant, so I would assume you have some experience in dealing with tax matters. maybe even the IRS, calling the IRP office is a pleasure compared to the IRS, and they usually will help you if you call them before they come to audit and find faults, after the auditor has found it, well then it is up to you to prove you did not intentionally try to defraud, which that intent can be show by being proactive and asking for an education prior to their visit.

 

Just get out of the way and go back after the smoke clears. Or tell them to contact a CPA trucking business tax person.

You are obviously not familiar with transportation tax law. You are not doing them a favor at this point. They need a real CPA.

 

question, I gave ya the proper procedure to follow to begin with. some of these posts are over complicating the issue. I have a bit of experience with this thru running 8 trucks under my authority and doing tags and fuel taxes before irp and ifta even.

you got to do first things first, do the mileage from invoices to get the figure you need to take care of the irp audit that is coming up, then if you have fuel tax audit you can use the same mileage figures for that. depending on the estimates they used, they may or not owe any additional. but that has to come first and foremost. and yes you are exactly right, calling them and telling them there are no records will open the floodgates.

question of all the respondents here who has actually ever been thru an irp or ifta audit? I have , anyone else??

 

I think he has already been told numerous times on how to recreate the mileages he needs

 

skateboardman, you seem to like to argue and point out anyone who has anything to say other that what you have put on a post. I do not believe I have over complicated things, I gave the OP the links to the actual information he needs to help his client. Also, yes I have been thru many IFTA and IRP audits, even a few weight distance audits in New York and New Mexico, plus a Pennsylvania motor fuel tax audit. You see, one of my many talents, besides operating a truck, is owning a compliance, safety, and training company that has been thru this for many accounts over many years. I have been avoiding pointing out that fact directly in this thread, I do not want the moderators to see my posts as soliciting a client, as that is against the forum rules. Besides, someone has to clarify and correct the sometimes misleading statements that are made on here from time to time.