No mileage log for a truck/drivers

You know, i just started Vacation till March. Im familiar with the IRP audit: 1K. (we'll need a contract) send me email

 

nope I just have a problem with folks who keep repeating the same answer over and over and the operative word here would the KISS principle. keep it simple stupid. these folks need to learn to crawl before they walk, they have to recreate the mileage first and foremost, correct??

your post was in fact redundant, these folks got to take one step at a time. you are over complicating the issue , which is understandable if you have this a s a side business, it is in your best interest if folks think all this is overwhelming.

simplification not complication is whats needed here, and I agree someone has to correct not only misleading statements but also ones that overcomplicate and over whelm folks.

 

IRP Audit, Remove the IFTA Manual & focus solely on the IRP Manual.

 

amen brother

 

Skateboardman, compliance is not my side business, it is my primary business, trucking is secondary. Now to the point, how about giving someone complete answers, everything they will need to be fully compliant, so they do not get caught with their pants down again instead of over simplifying the root issue which is ignorance of all the required record keeping associated with interstate operation of commercial vehicles. The OP works for an accounting firm, although he is an intern I am sure he is intelligent enough to take all the relevant information and process it correctly and does not need it diluted for processing. I do not stand to make anything from this post, Louisiana is outside of my area of practice, and if I did want to solicit his business, why would I give them all the information they need to do the work in house? Your point is invalid.

Jerry, the IRP and IFTA go hand in hand, usually do not need one if you do not need the other, except for a select few states. If they are going to go thru the work to get ready for the IRP audit, they might as well make sure they are IFTA compliant as well. Besides, maybe they already had the information they needed for the IRP audit in their IFTA files, I have seen companies not correlate the two before. The suggestion about IFTA could save them a lot of duplicate work if in fact they do have a IFTA file already.

 

brian991219: i know what ur saying about correlating data & doing duplicate work. However, its an Audit...time to proof that work. Get the A+

 

no one is concerned about you soliciting business for your main business, perhaps if you did solicit more business, you wouldn't need a side job.

 

I realize that I am late coming to the table but.....Being a former auditor, I would have handled this situation for IFTA by finding any odometer reading that I could, probably from the maintenance records or original title transfer, take what is on the truck now and divide the total miles by the time period to arrive at quarterly miles. I would only have tracked the out of state trips, subtracting out of state miles from total to arrive at base jurisdiction miles. Quarterly miles divided by 4.00 statutory MPG to equal audited gallons multiply by tax rates. That should be considerably higher than actual gallons hence the penalty. Give credit for fuel receipts presented. Difference would be your audit assessment. 20% penalty on the audit for lack of records.

IRP is a different story. When I was auditing, IRP would have been 100% penalty. It does no good to "recreate" miles for IRP. IRP has very strict standards. There is no way these records would ever get anything but unacceptable. The rules changed a couple years ago there is now a sliding scale of penalty assessment for number of times out of compliance but I don't know if that is for NO compliance. For no compliance the 100% may still be in place.

The company needs to understand as many people here have pointed out that DOT requirements have NOTHING to do with IFTA and IRP requirements. IFTA and IRP require that the vehicles be tracked for ALL actual miles, not just paid miles and NOT on a routing program. The company needs to complete trip sheets with odometer meter readings. Odometer readings limit the number of miles that can be determined as audited. Basically, the auditor can do most anything and the company can't prove him/her wrong. If they do try, it will cost them time and money to dispute it. Use the audit as a learning experience and ASK the auditor what is required and how they want it presented.

IFTA and IRP audits for most jurisdiction are combined since it is basically the same records. The combination of audits is efficient and allows the jurisdiction to get credit with the governing bodies of IFTA and IRP towards their audit quotes.

 

Hi, could you please specify what years the company had been audited. And what was the outcome?

Thanks in advance

 

How long the audit might last? Weeks, months?