Today, nearly every business is upgrading with new technology, and the trucking industry is no different. Trucking software is becoming a must for any driver or company that delivers freight. The software helps with numerous tasks, making your trucking job easier and more efficient. However, while there are numerous trucking software companies and programs available on the market, you may not be able to use all of them, nor are all of them relevant to every type of trucking company. Here is a look at what you need to know about trucking software.
What the software should do
There are some basic fundamentals that all trucking software should do to be useful to the user. Keep in mind that the specialized requirements will differ from one trucking software program to the next, but this should give you a general idea of what to look for.
All trucking software should have web enabled operation. It should also have a user interface that is simple and easy to use. Lastly, it should be able to be integrated with the internet at each truck stop.
If you are looking for a complete trucking software program, then you will want something that is split into dispatching, accounting, and reporting tasks. These are all needed to make sure that your operations run smoothly.
- Dispatching module – The dispatching module should allow you to view and manage active loads. It should allow you to add in basic details quickly and easily, as well as create duplicate loads to save time on the data entry portion. Ideally it should allow you to create loads in advance and then manage all the loads from one point. It should also allow the trucker to view his loads or all available loads.
- Accounts module – This part of the trucking software program would be where you handle the client’s information, such as setting credit limits and printing invoices. It should also include information such as payroll payments. The data should be easy to export so that you can transfer it to your accounting programs.
- Reporting module – You will be using your trucking software to manage information, so there should be a clear and easy way to access this as a report. This should allow you to see statistics of individual truck drivers or customers, as well as overall totals.
Things to keep in mind
When you are shopping for a trucking software program, you want something that is easy to use and makes managing your business easier. If you will have drivers input their own information, then you need a program that is readily understood by the average person – not something that only the IT department can figure out. The more functional and useful a program is, the more value it is for your money.
The idea of having trucking software is to keep track of your business. The more you know about your business, from who is driving what route to what customers order the most shipments, the better you can tailor it so that you maximize your profits.
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