Billing direct / account receivables

I use an invoicing program called Freshbooks. Creates professional looking invoices and very easy to track who's paid and who hasn't. You can save as a pdf or print out.

All the customers I deal with prefer scanned copies sent by email. I have an app on my phone called Camscanner. Very easy to use.

After I have scanned the signed BOL, etc I save it as a pdf with a name like BOL & INV XPO LOAD12345. Drop it into the corresponding file folder on my Google G Drive I have created for that load.

Download the attachment for the BOL & INV and attach it to the corresponding email address for their billing department and that's it.

 

Btw, once you get use to doing it, the whole process takes less than 5 minutes.

 

I use EZ scanner for mine. I can't remember the last time I even sent or received a fax for a POD. The industry is changing and we have to be flexible be able to change with it. And sometimes even this change is good.

 

Yeppers.

 

I use quick books for invoicing and A/R tracking.
Some customers want original bol some emailed copies.
I use TurboScan app. Scan original bol/pod/rate con/purchase order, scan invoice: click send as PDF, (can also send as a jpeg or fax it) title that email with my company name & invoice number. Bcc myself to verify (I always bcc myself on every email anyway) it delivers and voila. Wait for the check to show up.

It's easier than driving a truck

 

What's not easier for some guys is waiting 21 to 45 days for their money

Factoring is worse than a drug addiction for some owner ops. LOL

 

That's true. But it takes a lot of cash, if you have two, three or more drivers working for you, demanding pay every week.

 

Could be. If a guy has 3 drivers under him, he should be to stash away enough cashflow to cover payroll every week. Or at worse get a line of credit at 7% to 8% and save an enormous amount of money vs paying the factoring mafia.

 

Or grow more conservatively, so that the operator has the funds necessary to pay any recurring expenses as well as unforeseen expenses without needing to borrow or "rob peter to pay paul".


I'm fiscally conservative with my business and personal plans (except stocks).