Billing direct / account receivables

Discussion in 'Ask An Owner Operator' started by HopeOverMope, Jan 3, 2018.

  1. HopeOverMope

    HopeOverMope Road Train Member

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    I am now looking deeper into just waiting on my money and extending credit to customers and brokers. Just curious how some of you are doing the billing. . .

    When billing brokerages, do you email- make PDF files of the proof of delivery then attach an invoice with your company header with the amount due, and where to remit the payment to?

    Or is it all done through the mail?

    Thanks in advance for your answers
     
  2. Scooter Jones

    Scooter Jones Road Train Member

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    I use an invoicing program called Freshbooks. Creates professional looking invoices and very easy to track who's paid and who hasn't. You can save as a pdf or print out.

    All the customers I deal with prefer scanned copies sent by email. I have an app on my phone called Camscanner. Very easy to use.

    After I have scanned the signed BOL, etc I save it as a pdf with a name like BOL & INV XPO LOAD12345. Drop it into the corresponding file folder on my Google G Drive I have created for that load.

    Download the attachment for the BOL & INV and attach it to the corresponding email address for their billing department and that's it.
     
  3. Scooter Jones

    Scooter Jones Road Train Member

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    Btw, once you get use to doing it, the whole process takes less than 5 minutes.
     
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  4. nightgunner

    nightgunner Road Train Member

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    I use EZ scanner for mine. I can't remember the last time I even sent or received a fax for a POD. The industry is changing and we have to be flexible be able to change with it. And sometimes even this change is good.
     
  5. Scooter Jones

    Scooter Jones Road Train Member

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    Yeppers.
     
  6. Ruthless

    Ruthless Road Train Member

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    I use quick books for invoicing and A/R tracking.
    Some customers want original bol some emailed copies.
    I use TurboScan app. Scan original bol/pod/rate con/purchase order, scan invoice: click send as PDF, (can also send as a jpeg or fax it) title that email with my company name & invoice number. Bcc myself to verify (I always bcc myself on every email anyway) it delivers and voila. Wait for the check to show up.

    It's easier than driving a truck ;)
     
  7. Scooter Jones

    Scooter Jones Road Train Member

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    What's not easier for some guys is waiting 21 to 45 days for their money ;-)

    Factoring is worse than a drug addiction for some owner ops. LOL
     
  8. TallJoe

    TallJoe Road Train Member

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    That's true. But it takes a lot of cash, if you have two, three or more drivers working for you, demanding pay every week.
     
  9. Scooter Jones

    Scooter Jones Road Train Member

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    Could be. If a guy has 3 drivers under him, he should be to stash away enough cashflow to cover payroll every week. Or at worse get a line of credit at 7% to 8% and save an enormous amount of money vs paying the factoring mafia.
     
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  10. Ruthless

    Ruthless Road Train Member

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    Or grow more conservatively, so that the operator has the funds necessary to pay any recurring expenses as well as unforeseen expenses without needing to borrow or "rob peter to pay paul".


    I'm fiscally conservative with my business and personal plans (except stocks).
     
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