Can I get a copy of a fuel receipt from the truck stop?

Discussion in 'Experienced Truckers' Advice' started by ichudov, Jan 14, 2021.

  1. ichudov

    ichudov Heavy Load Member

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    My driver today needed fuel and did not have a corporate credit card, so he used his own and gave me what I thought was a receipt for $300. I gave him $300 cash.

    Later, after some thinking I realized that 1) this is a preauthorization, not the receipt and 2) his tank is 100 gallon, can only be filled to 95% capacity, and had some fuel in it already and 3) fuel near Chicago is under $3 per gallon. So how it can be actually $300?

    I asked him about it and he claims that he did not take a receipt, used up all preauthorization money and it was more than 100 gallons. I cannot see how it could make sense, so I want to go to that truck stop tomorrow to get the actual receipt.

    My question is, if I have the preauthorization on hand, and ask the truck stop for a copy of the actual fuel receipt, will they be able to get one for me? What if they gave the driver a copy already (which he claims not to have), will they be able to print a second copy?
     
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  3. kemosabi49

    kemosabi49 Trucker Forum STAFF Staff Member

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    Should be a pre authorization number that will connect with the final bill. But it sounds like you need to get another driver. I can't stand someone that would steal from me. I worked for a guy that if for some reason I had to pay cash for fuel, like if the card system was down, if I didn't bring a fuel receipt he said would deduct it from my check.
     
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  4. Accidental Trucker

    Accidental Trucker Road Train Member

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    Just have him give you a printout of his statement. Either on line or when it come in the mail.
     
  5. ichudov

    ichudov Heavy Load Member

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    Guys, I understand and share your sentiments.

    But I want to have solid proof, and that's why I wanted to get to that truck stop and get a receipt. Accusing people of stealing money is toxic and I would prefer to have all the evidence. So, anyone knows if I can get a duplicate?
     
  6. ZVar

    ZVar Road Train Member

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    Look at it as interest on a loan and a learning experience. With stuff like com checks and money transfers and such there is never a time an employee should be paying a business expense. The fact he was kind enough to loan you the money and take the risk of never getting it back he deserves a bit more than the purchase price of the fuel.

    Next time learn how to pay your own bills and don't make your employee pay your operating expenses.
     
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  7. 062

    062 Road Train Member

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    Call and ask for the manager and tell him you have a receipt without the gallons and see what they can do.
     
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  8. ichudov

    ichudov Heavy Load Member

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    Berkeley, IL
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    062, thanks, I will try to do it tomorrow.
     
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  9. truckdriver31

    truckdriver31 Road Train Member

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    just start the watching and move on. its your lost
     
  10. LoboSolo

    LoboSolo Medium Load Member

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    They can pull it up easily if you have the preauthorization slip. Prob also has a time stamp on it, and a pump number.
     
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  11. Badmon

    Badmon Medium Load Member

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    Come back and update us on if hes actually a thief or not please :D
     
    650cat425, kylefitzy, Bean Jr. and 3 others Thank this.
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