IFTA - The company won't give me a copy of last year's ifta (we are not with them any

I need to register a truck in FL and I need the IFTA. The company - my husband drove for last year - WON'T GIVE me the IFTA that I need, even though I have a proof that they charged us for that. What are my options? Is there a place that I can complain and somebody can make them give me my IFTA??? Thanks in advance to all of you great people!

 

If you paid the IFTA the company should give you a copy. Why do you need IFTA to register your truck? Are you planning on getting your own base plate? If so, you can use estimated miles for the first year. It is better to use actual, but you can use estimated for the first year you register. You can get your own IFTA account. Both usually require the approval from your carrier.

 

I need the actual miles because this is like the 4th year. I did pay the IFTA and I have the statement where they are charging me for the IFTA, but I am calling them 2 days in a row - and they are not doing anything. I am not sure I understand what a own base plate means? I ve been registering the truck by myself for few years now, and only the first year I was able to do the estimate mileage...

 

Your base plate is also called your cab card or IRP. I would call the company again. It may just take them a little while to get it back to you. If you have all the settlements from your carrier, you could put the miles into a spreadsheet and then you would have what you need. When I was a company driver I made copies of all my paperwork to keep for my records. You might consider buying some software that will keep track of all the miles, gallons, etc., If you input information on each load, you will have what you need for next year. Trucknpro makes a good program. They have several different programs, depending on your business model. It would also help at tax time.

 

I called them twice. Nothing.
Isn't there a law or something that protect us from this??? yes, I do my own IRP.
I just want my IFTA

 

It is a great advice to have the programs, but there is so many bills, bills, I have no idea how we gonna do this.

 

I understand about bills. I think most of their software sells for less than $200. If money is really tight you could always use a spreadsheet or just do it manually. It sure makes things easier when it comes time to renew your IRP or pay IFTA. If the company won't give you the IFTA miles, you might check with the state where the company has their IFTA account. I don't know if they will give you a copy of the IFTA, but it would be worth a try. If it is through the company then it would likely include all miles driven by all trucks registered or leased to them. It might be a little time consuming, but if you have all your settlement sheets or paperwork with the miles, you could do it manually. It would take a little longer, but would be actual miles.

 

I know I can do it, but the fact that we were charged for somebody else to do it, gives me a headache

 

One nice thing about using a spreadsheet or one of the trucking software packages, such as trucknpro, is that if you keep your books up it only takes a couple of minutes to print out a report to give you the information you need for your IRP. I know it won't help this year, but you can have your own IFTA account, even if you are leased to another carrier. I have a friend who has had his own account for years, but chooses to have his own IFTA. There is usually no charge for an IFTA account. Filing IFTA has become much simpler and faster with most states now requiring online filing. I bring my account up, put in mileage and gallons from each state traveled and the state program does all the calculations. I print out a hard copy and either send them a check or have a credit. If you have been doing this for several years, it could make it easier to get IFTA numbers when you need them. It might also save you money by doing it yourself since most carriers charge back fuel taxes on each load hauled rather than at the end of the quarter. That could result in paying more for fuel taxes than is necessary. In any case, you should be entitled to have copies of anything for which you have been charged.

 

Unless the IFTA returns came to you and were in your name, the company doesn't have to give you their IFTA returns. Look at the IFTA license that was carried in the cab, it will state who owned the license. If you owned the license, then you can go to your Department of Revenue and get them from them. What you most likely paid is considered a "charge-back" and nothing more. When you got your settlements, it was categorized as IFTA so you could see where your money went. In the future I would recommend keeping a copy of either his logs or trip sheets, or keep a separate log of miles driven, and all of the fuel he purchased.