Looking for info. Just wondering to what extent do some of you go to. Years ago, when I was leased on, the Company had Me fill out a report quarterly. All they wanted were oil and grease intervals. Just wondering where do you draw the line? Do you keep a record of brakes, or any other repairs? If so, any examples?
Maintenance files
Discussion in 'Ask An Owner Operator' started by Rideandrepair, Sep 14, 2020.
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singlescrewshaker, D.Tibbitt and 650cat425 Thank this.
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Everything should be there......
Regardless if your leased or your own #s.
Just have the vendor email you the invoice and send it to the carrier ....roshea, Rideandrepair, olddog_newtricks and 1 other person Thank this. -
The company I'm leased to has us do weekly trip sheets... the date, shipper, consignee, out of state or toll miles, and bol number are all on the top of the page. At the bottom is a space for any maintenance performed that week. Just put the date and whatever you did.
At the end of each quarter, we get a maintenance statement with everything we wrote down along with the dates we did it. We sign that sheet and send it in.
I also make a copy and keep them with the receipts for the corresponding month. If i ever have a warranty issue or sell a piece of equipment, all maintenance is together in a folder, separated by month with binder clips.singlescrewshaker, D.Tibbitt and Rideandrepair Thank this. -
All maintenance and repairs should be kept there. You need the type of repair , where it was done , date and mileage. And keep your receipts.
Rideandrepair Thanks this. -
All good ideas. I used to keep receipts in order. Separate files for Truck and Trailer. During an In house Audit, about 12 yrs ago, the Officer suggested a schedule. Gave Me a template. Basically dates and mileage, services performed, and next mileage due dates. If I listed every little thing, it would be a lot!! Lol. Just want to keep it simple, mostly safety items, is what I’ve been doing. This year did an overhaul, last year a clutch. What do you think? Should those items be listed?
Siinman Thanks this. -
@Rideandrepair Not wishing bad stuff onto you...
If one is in a bad accident, fatality or other nasty events, DOT, lawyers representing lawsuits and other undesirables have a way of checking into records.
A car crosses the center line creating a head on fatality. Records show no proof of brake maintenance on the truck. They're lawyers try to prove if your brakes had been maintained you would be able to stop sooner. Now the accident is your fault(the details are changed alil, but this is a true story of a local dirt hauler).
Record EVERYTHING. Change a bulb, record it.
A routine DOT audit will check repair records.Last edited: Sep 14, 2020
bzinger, magoo68 and Rideandrepair Thank this. -
Cat sdp and Rideandrepair Thank this.
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I list everything. With file for receipts and mileage log to show where and when repairs are done.
Cat sdp, 650cat425 and Rideandrepair Thank this. -
650cat425 Thanks this.
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650cat425 and Rideandrepair Thank this.
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