Keeping your logs current

GREATTTTTTTT JOBBBBBBBBBB! That always makes someone feel good about them huh? Yeah they asked for some material I had on toll tickets and use it to this day. Like say you are going through Big oklahoma toll road. Well the receipts do not have the City & state you are @. So I made a book that has all the toll roads in the USA and put the nearest City & State next to the name of the toll road. This helps greatly when auditing drivers logs and not knowing where a toll road is at.
It made me feel good though DOT wants something I have made up and started.

 

Are you an Owner Operator? If so, you should save everything for tax purposes. If you are company, once you get reimbursed you "can" throw it away.

Now on my last DOT audit with DOT (internal audit) they said why don't you "MAKE" the drivers turn in the toll tickets, well sir it would be an ongoing task to make sure they are turning them in. Payroll would not know they went through a toll and we would be spending all year dealing with this issue.

If you don't want paid for it, don't turn it in. Does DOT know you went through that toll anyhow? Yes most of the time, depends on the program they use.

What you must keep in mind is be driving (line 3) at the time the toll receipt reflects (using company you are working for time zone). Now what they do is a point to point. Meaning if you showed leaving Indy 2 hours prior to going through chicago, il toll they can tell the minimum hours it takes to get from that point to the toll. If you log 2 hours and the mininmum is 3, you will get written up for false log "speed limit".

DO NOT mark out the date or time of any receipt, this is a big red flag and will cause you to get into big trouble with DOT.

Did this answer your question & then some ?

HAVE A GREAT NIGHT .

 

GREAT ADVICE! I want to add if the time or date is wrong do not mark it out to put the correct time. Write the correct time in a blank area . I explained this in a reply above prior to reading this .

Don't bring your J down into the time either. Altering any document (Bill, toll, scale, accident etc) will tick DOT off quicker than anything. They stress highly to us (in office) to not reimburse drivers for this situation.