Permitting for general freight

What about the "other ones"? KS, AR, NJ, etc?

Since they're "notified" by way of you getting a cab card in their states - do they automatically send you notices that you need to file paperwork in their states?

G/Man - take a look at this thread I started - States That Require Out Of State Carriers To File Returns/Reports? and see if you can add anything to it...

There was a bill in congress in the '09 session, to try and "do something" for interstate carriers - with regards to states they were not domiciled in, collecting additional taxes/fees that were asset based and not usage based. As usual, with D.C., it went into committee and went NOWHERE.

Once would think that IRP/IFTA and additional surcharges would be all the $$ these guys would want to take - but Noooooo. Unconscionable how a state you don't live in, that's not your base state, can TAX YOU on property that's NOT TITLED in their state - just for the privilege of DRIVING IT THROUGH their state.

This issue seems to be one of those "hidden costs" that don't seem to get covered in any detail here - hence the reason why I started that other thread. Gonna give OOIDA a call today, and see if they have a complied list of states that interstate carriers are required to file paperwork in, in order to run (even if it's just passing through - no pu/drops).

Rick

 

NJ is the Dept Of Revenue,you contact them unless a sole proprietor.

 

Nothing weird about the order. This is the stuff that falls under the "you don't know what you don't know" category. There isn't a sure thing answer for you anywhere. There's plenty of generalizations here that you can gain an idea from. At the end of the day, you will have to figure out the details of what's going to fit your priorities, operation, in your state, to satisfy your potential customers.

The getting into business steps from start to finish are in two parts: things you can file before and after you have title on a truck and vin number displayed on an insurance certificate and to put on some forms. You can minimize the overall timeline (critical path in project management speak) by getting things done in the right sequence. It adds stress to the process, so most will have a truck sitting somewhere before beginning. You will find the state and federal systems optimized for servicing existing carriers and not for those setting up new ones. I got started in 17 business days start to finish, buying the truck in the middle of the process to minimize equipment cost run time while waiting. Everything had to happen on time and there were a few hiccups along the way. Here is my timeline, starting with filing for MC online and having authority granted. You may have to scroll back through the thread to get some perspective.

The IRP is your tag. That is, the metal rectangle screwed to your front bumper. If you are thinking about getting a regular FL plate first, that is probably a bad idea. You could do that, but there is not much point and it will be another cost that is not refundable. You'd still have to have insurance and intrastate authority to haul in your backyard. All that would tend to complicate the federal MC application in my opinion. In any case, your state will probably not issue an IRP without an active authority whether you have it inter- or intrastate.

You're probably not getting much action on your what states post because the question is too general. It will end up not being very useful, as the data points on North America states and provinces is broad in itself and will change frequently without someone diligently coming around and posting updates. Just look at KS for example in this thread. I guarantee that more people already running with authority are silently waiting for clues to appear in this and other threads just like you, than there are people who know the answers. Nobody likes to post a question that makes them look or feel ignorant. The best you can do is spend a lot more time reading through threads here and elsewhere to get enough of a clue to catch the major stuff up front. Then be prepared for an occasional setback with a little money in the bank and a dose of patience. PS: I had no idea about KS filing. I've heard of the NJ filing, but have not yet been able to find the details or how-to on any NJ website or forum post. I'm watching this thread for clues and have sent out some e-mails since this thread brought the topics back up for me. There. I said it and it didn't hurt LOL. I have it on my list of things to follow up on. Since I don't run much at all in KS or NJ, it's relatively low risk for me at the moment, but I am comfortable with addressing it the way I am.

I appreciate your thoughts to consolidate information like this. There was a time 16 months ago that lack of summary information baffled me too. I mean, how hard can that be, right? Now that I know a bit more of what I didn't know, I get it. This isn't rocket surgery. At the same time, this forum isn't a bunch of jealous, close minded truckers trying to discourage you by keeping secrets and not answering what you think is a simple request. You're just not going to get a checklist of every possible thing that might bite you on your butt later on. My advice is take it one step at a time. The major stuff is in the sticky posts here and I have the impression from your other posts you will have those things covered. There are potential pitfalls out there that you will have to learn as you go. Most of them come from immersion - once you start operation, you will become more familiar and faster with things you need than you'll ever know to ask right now. It doesn't stop there, as you will learn to prioritize and find better, official sources of information that you need for your specific operation.

 

I don't know of a database that lists all state fees and permits, but OOIDA should have all of that information. If you are a member you can call and get in touch with their business services people. They will also handle all of the filings for you for a fee. You can go to each state's website and get any information on their state. I assure you that all of those states will be in touch with you once you apply. It has been a long time since I first applied for my authority, but as I recall, I was contacted by all of the relevant states. You only need those permits in states in which you plan on running. For instance, living in Pennsylvania you will likely be running in New York so you will probably want to get their permit. However, you may not run into New Mexico. There is no need to purchase a permit in New Mexico unless you plan on running in the state. You may also run into Kentucky. There is no charge for their KYU number or permit, but you will need to file quarterly reports. Any state that has their own permits will require that you file quarterly reports if you have their permit, whether you have miles in those states or not. As far as New Jersey is concerned, the $500 annual tax that some have mentioned is called a "rolling warehouse tax." I spoke to them a few years ago and was told that unless you pick up or deliver direct to a shipper in New Jersey, that the tax did not apply. In other words, if you get the load from a broker or travel through New Jersey, then you did not need to pay the tax. It is also not a tax on proprietorships, only corporations. At least that is what they told me at the time. More states are coming up with additional ways in which to shake down truckers.

There are also a few states that require intrastate authority if you pick up and deliver the same load within their state. Most are inexpensive. California and Texas are probably the two most expensive. I would not worry about intrastate authority unless you plan on doing intrastate runs in those states that require intrastate authority. Most will not have to worry about intrastate authority. Interstate authority is all that most need.

 

The old "Bingo Cards" and "Waffle Plates" were so much fun. Kids today don't realize how easy they have it.

 

KY and NM should be contacted, because if you want to drive through them, you need the permits. NY as well (although if you're not going into the northeast, you don't need it). If you plan on EVER going to Oregon, just buy a trip permit before you get there. Only those who do business frequently in the state need to get the annual permit. It's $43/trip to enter Oregon and I believe it's good for either 7 or 10 days.

If you're just starting, I don't recommend 'going everywhere', research which lanes you want to run, and deal with those states and get comfortable with what you're doing before diving in everywhere else. However, do get your cab card for all 48, just in case.

 

Cab card actually refers to anything in your permit book. The paper registration is the cab card for the license plate. The paper for IFTA is the cab card for the IFTA stickers. Before IFTA, when we ran all those fuel decals, each decal had a cab card to carry in your permit folder. Yada, Yada, Yada.