Record keeping requirements

I own my truck, leased to a carrier, I text, and save my texts, when I arrive and when I depart are all time stamped via the text. But, I have been with this carrier for four years, run an Omnitracs ELD and as of today, no one has ever asked me anything like you are stating is being asked of you.

Did you turn in your paperwork? I use Scanner Pro on my iPhone to send in my weekly paperwork. I also mail it to the office or turn it in to the office weekly. I have records going back quite a few years.

If your carrier is giving you this kind of grief their is more to the story or they are in financial trouble of some sorts and are looking to rip you off. Just going from experience here.

 

I run a “Compliance Report” every 7 days for the previous week and email it to myself, download it and store it on my office hard drive which is backed up several different ways so I will always be able to go back to any date and view, print, or compile the logs as needed. Can you do something like this?

 

Today and 7 previous days on the driver.
The company needs to keep the last 6 months (plus a week or two) for audits.
Drivers should keep 7 years or more for tax audits protection.

 

Which ELD are you running?
Have you been certifying your logs EVERYDAY? Many of my customers do not (which is why I'm asking). Many times, the logs are exported from the Admin Portal as Certified Logs. If you haven't been certifying everyday, there may be "gaps."
Most ELD Providers have a "Driver's Portal" that you can log into (through a web browser), with your driver's credentials. You will have access to 6 months of logs. They (the carrier and ELD Provider) may not have told you about this yet

 

They have access to the past 6 months worth of logs. Sounds like they need to keep better track of their own records. I feel for you. hahaha