Audit Question

Had our audit last year. We had everything on Google encrypted drive: records of duty, BOL scans, logbooks, drug screening, etc & fuel data in CSV format showing date, location & amount.
The auditor was very happy to see it in electronic format. Although be prepared to email them the files incase they request them, I had mobile hot spot on just Incase.

 

Electronic worked for me as well.

 

As far as presentation when I had mine they had a list of folders and what info they wanted in each folder. One with drug records, logs, insurance, truck maintenance and the like. Tge inspector called and sent me the list before he came

 

I gave him paper. They told me in advance which drivers and which months they were auditing. I pulled fuel reciepts, log sheets, maintenance records for only these drivers and only that time period. This prevented the auditor from increasing the scope of the audit, which he tried to do.

I also had all copies of all my dot inspections on hand. Good thing too, because they only had records of the bad ones and it made my fail rate look worse it was. I failed the audit until I showed the good inspections.

 

Mine's coming up in a few weeks and this is why I'm doing paper copies. They send me a list of specific things to bring and if it's not on there, I'm not taking it.

The officer doing my audit also gave me her number so I can call and ask questions if I want.

 

Do they come to you or do you go to them?

 

Sometimes they do paper audit I think. Mine wasn't paper tho. He came to me

 

I am waiting for a notice too. I hope to be able to get this done over the Internet. It would be kind of awkward to get this done at home. You see, where I am from, it is in a good manner to offer a glass of vodka to a guest.

 

The MCS-90 form?
I am confused about this. Is it the same as my liability insurance certificate I keep in my cabin binder - the one that says I have 1000 0000 liability and 100 cargo insurance or yet one more document?
If this is one more document, does every carrier need to keep it in their trucks or just in the office? I've never had one when I was leased on to a carrier.