Doing your own bookkeeping?

Profit Gauges isn’t free but it’s pretty simple and straightforward.

 

I use Profit Gauges and it works great. It's $19 a month and easy to use and thy have great support if you need it. If you use the Fuel Gauges program that's free it will keep track of your fuel and maintenance and ties rite into profit gauges.

 

There's also Rigbooks and Fogline

 

Go get all your information from ATBS in detail showing expenses, and with all of your ap and ar in it.

Then take that information to build a ledger from the catigories in excel.

You don't need to be an accountant or programmer to do this, why spend money on it when you can do it for free.

There are even free excel p&l templates that can be attached to the data in a spreadsheet.

Oh and ATBS may even be able to hand you an export in excel for that.

 

I use the PG also. My CPA loves it - pulls the figures out quick and easy.

 

We use quick books. Whatever you use, I encourage you to keep with it and think about what all you need to learn for the long term depending on your growth plans.

Edit: Oh I read that as can’t continue doing it. But yeah we use Quickbooks and can pull up a profit and loss at any time with it all sorted into categories to help track spending. 95% of accountants use it as well, if yours doesn’t that’s a red flag. Our accountant has a secure portal where files can be uploaded for them to start working on.

 

Profit Gauges are good. Very well explained by KR himself.

 

I started out making my own spread sheet then went to quickbooks and am now with rigbooks. Doing my own spread sheet was fine but no automatic online storage. QuickBooks was just to much work for me and didn't offer anything for load tracking. Rigbooks has been my favorite because it is a simple all in one online software. It gives you the majority of everything you need and what it lacks they are working on getting integrated into the software. At $19 a month it is in line with most other software out their. The only complaint I have is they have the ability to capture receipts but no way to convert them to a PDF file. Like I said there working on that. When you are making your expense categories for any software use the categories on the IRS 1099 form (whatever form you file) as a reference.

 

I couldn't find very good tutorial, maybe I wasn't looking in the right place, but mostly all I found was the video by the couple in a straight truck

 

Just use a spreadsheet.

It's pretty straightforward.

All the money you were paid = revenue

Everything else is an expense.

Revenue - expenses = gross profit

I break mine out weekly, quarterly, yearly.

It's a snap.

Just create columns for all your expenses.

Fuel
Truck payment if you have one
Insurance ( 3 columns - Collision, BT, Workmans comp )
Maintenance and repairs
E log
Scales
Tolls
Parking
Phone
Internet
Work clothes ( Boots, gloves )
Fees - all the little fees comdata and banks hit you with
Plates
Permits
Mileage tax ( like Oregon and NM )
Extra fuel tax you paid.