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IRP Audit - help!

Discussion in 'Ask An Owner Operator' started by bneuens, Nov 11, 2010.

  1. Nov 11, 2010 #1
    bneuens

    bneuens Bobtail Member

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    Nov 11, 2010
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    Hello. I'm new to this forum. I'm the secretary and just received a letter from the State of Michigan - Department of State.

    I have only been with this company for a little under a year and am now getting a letter for an audit for our fleet distance reports. They want to audit for the second third quarter of 2006 up till the 3rd quarter of 2009.

    I have yet to thoroughly look over the records, but I have a couple of questions.

    First of all - does the IFTA Quarterly Fuel Use Tax Return needed for each quarter of the audit? The reason I ask is because I am looking at the letter from the State of Michigan Department of Treasury regarding the 3rd quarter of 2006, and it said that the period is complete. Then it states that our return was corrected from a credit to tax due amount. We paid this amount and that was that. Could that be just one reason for the State of Michigan to audit us?

    Second of all, does the letter mentioned above come every quarter even though there is no amount due or no credit?

    We need to have this in on or before December 1 of this year. I only hope the girl before me kept excellent records. The letter also stated that if we do not comply with this audit, we will be subject to the full assessment of the Michigan registration fee. Does anyone know how much that would be???

    Thank you so much!

    Suzanne
     
    bneuens, Nov 11, 2010
    bneuens, Nov 11, 2010
    #1
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  3. Nov 11, 2010 #2
    Gears

    Gears Trucker Forum STAFF - Gone, But Not Forgotten.

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    I would suggest you contact the people that contacted you and ask for clarification in these matters, just like you're asking us. IFTA quarterly returns need to be filed whether there is fuel use or not.
    Also, many States have begun sending out their IRP renewal packages for 2011 and distance schedules are part of that renewal.
    I'm afraid I've not been much help here, but my best suggestion is to contact them for clarification so you know what is needed and why.
    I'll be watching this thread to see how things unfold for you.
     
    Gears, Nov 11, 2010
    Gears, Nov 11, 2010
    #2
  4. Nov 11, 2010 #3
    High Desert Dweller

    High Desert Dweller Medium Load Member

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    As far as the distance report-

    Check out page 27:

    http://www.michigan.gov/documents/2002IRPmanual_17888_7.pdf


    Here's a sample distance report:

    http://www.michigan.gov/documents/IRPFuel-DistanceReport_75162_7.pdf

    You should not be receiving an audit notice every year.

    These are a few things that will trigger an audit (other than being randomly selected):

    Fleet MPG is too high for the type of operation. This means that you haven't declared all fuel purchased in all juristictions.

    Consecutive quarters where you have had a credit that the state thinks is unreasonable.

    Consecutive registration years where you have no declared miles travelled in a state, they have evidence that you did travel in that state.

    You might want to contact the state (info is in the manual, link above) and ask them what they are specifically looking for.

    Hope this helps.
     
    High Desert Dweller, Nov 11, 2010
    High Desert Dweller, Nov 11, 2010
    #3
  5. Jul 27, 2011 #4
    joshualogan420

    joshualogan420 Bobtail Member

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    joshualogan420, Jul 27, 2011
    joshualogan420, Jul 27, 2011
    #4
  7. Jul 28, 2011 #5
    BigJohn54

    BigJohn54 Gone, but NEVER forgotten

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    BigJohn54, Jul 28, 2011
    BigJohn54, Jul 28, 2011
    #5
  8. Jul 28, 2011 #6
    Kittyfoot

    Kittyfoot Crusty Ancient

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    Well, we never heard back so might we presume the OP is now a "Guest of the State"??:biggrin_25523:
     
    Kittyfoot, Jul 28, 2011
    Kittyfoot, Jul 28, 2011
    #6
    BigJohn54 Thanks this.
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