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Need help on IFTA log book filing

Discussion in 'Trucker Taxes and Truck Financing' started by kaithlyn, Nov 22, 2011.

  1. Nov 22, 2011 #1
    kaithlyn

    kaithlyn Bobtail Member

    21
    1
    Dec 23, 2010
    0
    Hi, I've been filing IFTA taxes for my brother small trucking business for 2 quarters already but this time we have a little issue because our driver quit in the middle of the third quarter and he never sent us his log book. When we call him, he said he lost all of his Sept. log book. On the first 2 quarters I filed based on the logbook and fuel receipts he sent in. SO my question is, can I still filing without his logbook for that month? or is there the other way we can do without the logbook? We are now 2 months late for the 3rd quarter IFTA. Been waiting for him to sent in but now he told us that he lost them all.
    Please help and I would greatly appreciated.
     
    kaithlyn, Nov 22, 2011
    kaithlyn, Nov 22, 2011
    #1
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  3. Nov 22, 2011 #2
    bullhaulerswife

    bullhaulerswife Forum Leader/Admin Staff Member Administrator

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    Do you have the trip sheets for September? If you do, you'd be best off using google maps or something similar to get the state miles on the trips and get those filed. The other thing that you could use is the copies of the BOL, and create a spread sheet showing pickup, delivery and MT miles to the next pickup. Then from there try to route yourself to each place using a mapping program, like http://truckmiles.com/

    Wishing you luck. Man that really sux that he didn't turn those in for you.
     
    bullhaulerswife, Nov 22, 2011
    bullhaulerswife, Nov 22, 2011
    #2
    Roadmedic Thanks this.
  4. Nov 22, 2011 #3
    Roadmedic

    Roadmedic Road Train Member

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    Best reconstruction is not a problem. The IFTA people will most likely accept it because the amount of error would not be a substantial figure.
     
    Roadmedic, Nov 22, 2011
    Roadmedic, Nov 22, 2011
    #3
  5. Nov 22, 2011 #4
    kaithlyn

    kaithlyn Bobtail Member

    21
    1
    Dec 23, 2010
    0
    I don't have the trip sheets but still have copies of the BOL. I will try that, hopefully it won't takes long to get it done. Its so hard to do without his log book and i don't know if this would work if they audit us because we have no logbook for that period. *sigh*.
    But Thank you so much for you respond :)
     
    kaithlyn, Nov 22, 2011
    kaithlyn, Nov 22, 2011
    #4
    bullhaulerswife Thanks this.
  7. Nov 22, 2011 #5
    bullhaulerswife

    bullhaulerswife Forum Leader/Admin Staff Member Administrator

    28,498
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    I'm wishing you luck. I do ours so I know the hours you have ahead of you. :biggrin_2552:
     
    bullhaulerswife, Nov 22, 2011
    bullhaulerswife, Nov 22, 2011
    #5
  8. Nov 22, 2011 #6
    truckfam

    truckfam Medium Load Member

    458
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    Aug 29, 2009
    Frederick, OK
    0
    I've had to go through bank statements for lack of a 1099. Match receipts to scribbled IFTA miles and cross reference bank statements for maintenance on an audit. I've also had to use Google to gather miles for record-keeping.

    I called the IRS for assistance and they told me to write down everything.

    I think the key is being "in-line" with others who have complete documentation, on a daily basis.

    Have you ever considered what might happen during an audit with the fuel tickets on thermal paper? The print disappears after a couple of years, or rough handling.

    Did the guy give you his fuel tickets? You can map his trips with his receipts.

    In the future, you might require drivers to fill out and submit trip sheets, log sheets and fuel tickets as a condition for payroll.

    Best Wishes!
     
    truckfam, Nov 22, 2011
    truckfam, Nov 22, 2011
    #6
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