Question about DVIR's

Our safety department sent a message saying we must turn in a DVIR every day or we will be suspended and removed from dispatch .
I said the DVIR cannot be turned in daily if defects were noted and not yet repaired because regulations state the original copy must be signed off when repaired and the driver must sign accepting it .
I got a message from the regional safety director requesting I call her because she was 100% sure I was misinformed .
I told her I had better sources to get information from .

 

Thanks , my issue is we do a lot of drop and hooks or drop trailers on lots at other terminals . If we note a defect on a trailer and write it up it may be a couple of days before the repair is made .
I say the original must be left with the trailer because 396.11 says the carrier or agent must sign the original to certify repairs have been made and the next driver must sign the original accepting the vehicle .
Safety says the DVIR must be turned in daily . To me that makes no sense and makes it impossible to comply with regulations .

 

The point is this carrier treats drivers like children . They want the DVIR's turned in so they know we do them . Last year they insisted we use the inspection forms attached to the logs and turn them in with the logs .
They had an audit in March and the inspector wrote them up for improper record keeping . Evidently they haven't learned anything .
I guess I could leave an original on the trailer and make another DVIR and turn it in to make them happy but that's not the way I do things .

 

That's another thing . They want the DVIR's turned in with bills to the office , then the office brings them to the shop after they have noted the driver turned them in . I think each terminal has to scan copies from each driver to corporate daily .

 

Yup , they got fined for that and nailed for logs that looked great until the inspector asked for GPS logs for Blackberrys .
They had been using computerized log auditing daily .