Tracking IFTA miles?

Discussion in 'Ask An Owner Operator' started by mp4694330, May 13, 2013.

  1. FormerINAuditor

    FormerINAuditor Light Load Member

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    Yes, you can basically calculate miles. What the question should be is: Will BOL provide adequate documentation in an audit? The answer to that question is NO. Do you have BOL for EVERY movement of the vehicle? Did you go from one BOL to another or did you return to the base? BOL does not give that information. Did you make any other stops? I thought Drivers Logs were bad idea, this one is even worse. Reported miles are supposed to be actual miles not I estimated and left out a lot of miles. IFTA and IRP regulations require documentation of all movements of the vehicle to include:
    1) the starting and ending date(s) of the trip;
    2) the trip origin and destination, including city and state;
    3) the routes of travel and/or beginning and ending odometer readings;
    4) the total trip miles;
    5) the distance by jurisdiction;
    6) the vehicle unit number;
    7) the vehicle fleet number; and
    8 )the licensee's name;


    BOL will not meet requirements. You are taking a big gamble. IFTA could possibly be audited but IRP would be rate inadequate and assessed.
     
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  3. truckingbizness

    truckingbizness Light Load Member

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    Apr 19, 2013
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    well, I'm gonna be an independent O/O and would be out on the road at least 90% of the time vs at home. So, basically I should just write the date and odometer reading as well as the location before and after every trip...?
     
  4. VisionLogistics

    VisionLogistics Road Train Member

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    I enter the following into trucklogger:

    -Odometer reading begin of day 12:00 am (carried over from yesterday end of day)
    -Odometer reading end of day 11:59 pm
    -Odometer at state lines
    -Deadhead / Empty miles
    -Fuel stop information
    -Trip information (once per trip which is applied to every logged day until changed)

    That provides enough (more than enough actually) to generate mileage and fuel reports for all trips, to satisfy the IFTA / IRP requirements for adequate records. Most of it is automated such as the MPG, etc.

    For $69 it's a good deal in my opinion. Comparable software also exists for under $100.

    You can also have certain companies do your IFTA for you. If they are also providing your fuel card, they have a leg-up since they already have direct access to your fueling data. One place that offers this, is NASTC. They provide IFTA service for $25 (outsourced), and can use your fuel records from the QPN-FleetOne fuel card if you use it through them.

    Just writing down your odometer at each end of the trip will be inadequate, to say the least. Good luck.
     
  5. dirthaller

    dirthaller Road Train Member

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    Garmin does it for me just have to remember to enter gallons at the pump.
     
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  6. VisionLogistics

    VisionLogistics Road Train Member

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    I think my rand mcnally 720 does it too... hmmm. I might have to try it that way, too. That'd save me a few steps.
     
  7. BAYOU

    BAYOU Road Train Member

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    I put a tracker on my truck and they send me the miles in each state every quarter.....
     
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  8. VisionLogistics

    VisionLogistics Road Train Member

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    I use GPSTrackit for the same thing, but for $35/mo. they don't send me anything but a montly invoice! :( Who do you use if you don't mind saying? Maybe I should switch.
     
  9. BAYOU

    BAYOU Road Train Member

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    I use air-IQ now it's $25 a month that includes the device, but just today I picked up a tracking device from Verizon Wireless they offer it for five dollars a month and keeps track of everything that air-IQ does but is only five dollars a month it's 250 for the device
     
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  10. MJ1657

    MJ1657 Road Train Member

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    I do the same.

    Easily the best few hundred dollars I have ever spent.
     
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  11. FormerINAuditor

    FormerINAuditor Light Load Member

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    A word of caution for GPS reporters, be sure to download and retain the actual information as well as the quarterly summaries. The summaries are not sufficient documentation for IFTA/IRP requirements without the actual trips.
     
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