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Cover Sheet?

Discussion in 'Ask An Owner Operator' started by musicgal, Nov 4, 2018.

  1. Nov 4, 2018 #1
    musicgal

    musicgal Road Train Member

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    Mar 8, 2010
    Carthage, Missouri
    0
    I was told that I would need to do a cover sheet for each load. This is a sheet where you record all the information, including fuel and other expenses whill under the load. Then you staple it to the rate con, BOL, fuel receipts, etc. You also have to record your route and other things.......has anyone heard of this or does anyone do this?
     
    musicgal, Nov 4, 2018
    musicgal, Nov 4, 2018
    #1
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  3. Nov 4, 2018 #2
    Petty Cash

    Petty Cash Light Load Member

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    Jan 12, 2013
    Pennsylvania
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    If you're leased to a carrier, fill out their paperwork as they require. If you're running your own authority, the record keeping for all compliance is up to you.
     
    Petty Cash, Nov 4, 2018
    Petty Cash, Nov 4, 2018
    #2
    jt road hammer Thanks this.
  4. Nov 4, 2018 #3
    mover man

    mover man Road Train Member

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    That sounds so 80's
     
    mover man, Nov 4, 2018
    mover man, Nov 4, 2018
    #3
  5. Nov 4, 2018 #4
    Ridgeline

    Ridgeline Road Train Member

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    Dec 18, 2011
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    Yeah we have a couple carrier's still requiring it on the envelope when the driver sends it in.
     
    Ridgeline, Nov 4, 2018
    Ridgeline, Nov 4, 2018
    #4
  7. Nov 4, 2018 #5
    Dave_in_AZ

    Dave_in_AZ Road Train Member

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    The route information is so they can compute your IFTA tax.
     
    Dave_in_AZ, Nov 4, 2018
    Dave_in_AZ, Nov 4, 2018
    #5
  8. Nov 4, 2018 #6
    RSB34

    RSB34 Light Load Member

    277
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    Feb 9, 2013
    ny.
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    I have my own numbers but pretty much run overflow loads for one trucking company near me. They require it. Don't really know why it's info for me not them but they pay very well so I do what they want. I do have a fuel card from them that may be why.
     
    RSB34, Nov 4, 2018
    RSB34, Nov 4, 2018
    #6
  9. Nov 4, 2018 #7
    musicgal

    musicgal Road Train Member

    1,171
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    Mar 8, 2010
    Carthage, Missouri
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    I'll be under my own authority, booking my loads, signing paperwork. I have my logs where I can print out my IFTA miles and do that myself. I like keeping my receipts in their own files. If using the cover sheet and combining everything together is for easy access during an audit, I can understand that, but it doubles my work in compiling things for my tax lady.
     
    musicgal, Nov 4, 2018
    musicgal, Nov 4, 2018
    #7
  10. Nov 5, 2018 #8
    GreenPete359

    GreenPete359 Road Train Member

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    Driving my recliner
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    They would be getting copy’s of everything. You would be keeping the originals and can do with them as you please.

    Make sure you are not turning over your original receipts, the irs does not accept photocopy’s. You’ll put yourself in a world of hurt. Even when leased on, i only ever supplied my carrier with copy’s of my receipts.
     
    GreenPete359, Nov 5, 2018
    GreenPete359, Nov 5, 2018
    #8
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