DOT audit question..

It seems to matter to "Them" that your generating. money with the truck/business ......

 

You just need to show that your company is enrolled in a random program and that that you (the employee) has had a pre-hire drug test...results of random tests are not required.

And as mentioned above, the purpose of the audit is not a "gotcha" out to get ya thing, but rather to make sure all of you ducks are in a row and get you on track if things are not perfect.

 

they don't need to see your profits and your under no legal obligation to show them. That's between you and the IRS. If they want to know they can ask them.

 

Keep in mind also. Even though you are the only driver you need to fill out an application. You need to give yourself a road test and record the results. Mine was pretty funny and the DOT guy had a laugh. You need to have a certified driving record on file. Drug test consortium. Your truck and trailer will be give a thorough inspection and anything found wrong you will be written up but no points or tickets. You will have to fax or email proof that you fixed it in like 10 days.

I think he's there for up to 4 hours if you want. After he inspects your paperwork, truck and trailer you can ask him anything. Drinking in your truck. What happens if your off duty or in sleeper knocks on your door and so on.

Here's a tidbit. If you get called in for a drug test and your stoned the results come back to you and you alone. Then it's up to you if you want to be punished. lol.....But, if your in an accident the DOT can request all drug tests from the past and what you did about it.

 

I just showed them my paper work that stated that I was enrolled in the OOIDA drug test program,I've not taken a test either.The audit is fairly simple they checked my log book entries with BOLs from about two weeks prior and all the other documentation for MC and DOT,was not interested in the IFTA.The one thing I had not done was to fill out the paper work on hiring myself as a driver,but they said I have to act on paper like I'm hiring myself,have to have driving history on yourself.He was very cooperative,told me if I wanted to have a DOT inspection on my truck to call him and we could meet at the scale house and he would conduct one for me,I have not gotten up the courage to do it yet.

 

If you looking for a list of what you need for your file when they do your audit they should have emailed you one but this is the list our guy emailed us before he came..

SAFETY AUDIT CHECKLIST
Information can be found at www.fmcsa.dot.gov
UCR Unified Carrier Registration www.ucr.in.gov


General Information (folder #1)
· LIST OF EQUIPMENT (TRUCKS, TRACTOR & TRAILER PLATE’S)
· LIST OF CURRENT DRIVER’S NAME & NUMBER FOR THE LAST 350 DAY’S
· LIST OF CORPORATE OFFICERS
Insurance (folder #2)
· Insurance Liability COVERAGE (49 CFR 387.7 (a)
· MCS-90
· FORM BOC-3
Accident (folder #3)
· ACCIDENT REGISTER (49 CFR 390.1(b)(1)
ALL ACCIDENT REPORTS
Driver Qualification File For Each Driver Checklist (folder #4)
· DRIVERS APPLICATION FOR EMPLOYMENT (49 CFR 391.21)
· SAFETY PERFORMANCE HISTORY RECORDS REQUEST (49CFR 391. 23(a), (2), &(C)
· Motor Vehicle Record From Each State Where The Driver Held An Operator’s License Or PERMIT DURING the Preceding Three (3) Years (49 CFR 391.23 (a) (1)
· Motor Vehicle Record – Annually (49 CfR 391.25 (a) & (c)
· Annual Review of Driving Record (49 CFR 391.25)
· Annual Driver’s Certification Of Violations (49 CFR 391.27)
· Driver’s Road Test Certificate or Equivalent (Copy Of cdl Driver’s License) (49 CFR 391.31)
· Medical Examiner’s Certificate* (49 CFR 391.43)
· Multi-Employer Drivers (49 CFR 391.63)

Drug and Alcohol Program for Each Driver Checklist (folder #5)
· PRE-EMPLOYMENT (49 CFR 382.301) vehicle/ combination (GVWR 26,001)
· DRIVER LIST OF CONSORTIUM
· RANDOM (49 CFR 382.305)
· POST ACCIDENT (49 CFR 382.303) if applicable
Logs for Each Driver (folder #6)
· LOGBOOKS or TIME CARDS IF 100 MILE RADIUS
· SUPPORTING DOCUMENTS (FUEL, MEAL TICKET’S, TOLL, etc….)
· A DISCIPLINARY POLICY FOR NONCOMPLIANCE WITH PART 395 HOUR OF SERVICE
Maintenance Files For Each Vehicle (folder #7)
· MAKE & MODEL, VIN, TIRE SIZE, AND YEAR
· WHAT IS (PM-PLAN MAINTENANCE PROGARM)
· ANNUAL INSPECTIONS: 14 MONTHS
· INSPECTION REPORTS: 12 MONTHS
· BRAKE INSPECTOR QUALIFICATIONS CERTIFICATE
· MAINTENANCE FILE RECORDS OF REPAIR’S / RECIEPT’S


Hazardous Material (folder #8) – if applicable