my payroll screwup

Can't help you w/ the meal question, although I think the answer is leave it blank.

However, only put one TYPE of receipt on a page for each trip. That means 1 page per trip for scale tickets, 1 page per trip for toll receipts, etc. It's going to be a PITA to get caught up, but trust me, payroll will kick it back (and NOT pay) if you put the scale ticket and the toll ticket on the same page.

 

I hope U2 sees this. If not, send him a PM. Maybe he can talk you through a set or two. He is a very helpful guy. But yeah, we've been bitten by the hotel bill, too.

Keep the sunny side up!

 

Macro 13. Cash Tolls and weight tickets. It kicks you back a PO number. It's then in the system and payroll then looks for the receipts in your scan.

No meals, that applies to a holiday meal if your FM is buying, you have to message the amount to your FM and scan reciept. That only applies twice a year if you are on the road over those two holidays. Hint: Nov & Dec.

Hotel reimbursement is handled by FM, he will notify payroll to be on the lookout for the scanned hotel receipts.

There is a macro for cash washouts, and other one for parts. Each kicks you a PO number.

Lumper amounts need to be in the space provided on the Macro 4 message for each stop... Again it's another flag to payroll.

 

The blocks at the bottom of the old scan sheets are for tallying independent contractors costs... except for the lumper line in the case of company drivers.

Area that's listed as "OTHER PO's" - put your miscellaneous PO costs here, don't forget to record the PO numbers along with the other detail. If you have cash fuel purchases (usually reefer fuel) put them up above that in the appropriate fuel section, along with the PO number.

Haven't seen one of the so-called "new scan sheets" yet. Good luck!

 

He new trip sheets are awesome!!! A ton more simple to fill out

 

Seeing how they change everything without prior notice around here - makes it hard to say how things "are," IIRC your fuel card is always open for reefer purchases on the company side. Ask your FM about that - the "real one" come Monday morning.

My company-side FM was fairly cool about things. If I needed a fuel stop to make things work better, I just asked him to open my card for it at the stop I desired... free form message on the QC always worked. Your mileage may vary depending on the "coolness" of your FM, though! Its always best to use your fuel route stops as much as you can. Quite frequently the fuel cost to the company can be astronomical if you go outside of them too much.

Remember, you can always send a macro 27 to adjust how your fuel stops are set up after you get assigned a load, once every 24 hours.

BTW... they're gonna be eatin' Bear steak in Denver tomorrow afternoon!