Office safety inspection

Only thing I can think of that they may want to look at is:

truck and equipment maintenance reports
random testing being completed
either monthly and or quarterly safety meeting notes, tests, training.
road test forms (for new hires)

only things i can think of just not sure how much is accurate

 

I assume this is your "New Entrant Safety Audit". You may or may not be visited. The audit may be conducted at another venue. Mine was done at a state office about an hour away from home. Basically checking things like:

1. Insurance (and you have all the required paperwork on hand for it)
2. Driver Qualification (including drug/alcohol screening, applications, background MVRs, proof of license and med cards)
3. Log auditing/oversight.
4. Equipment maintenance (may need to show proof of maintenance history of a vehicle)

Since you've been in business, any bad roadside inspections will be discussed (I had two with a light out).

Your audit can be done within a few months to as much as 18 months.

 

They may ask to look at ANYTHING. If you're new to trucking, they may scrutinize a log or two. My auditor asked me a few questions about the basic logging rules (he already knew that I had driven for almost 5 years prior) and that I had no one else driving for me.

All of my paperwork was mostly on the laptop. So, I just took it with me and could email him anything he wanted.

 

My audit will be coming up one of these days, so this is a great thread. My wife set up some great files to match each of the domains in the new entrant list so that should not be a problem. What I am still trying to figure out is what is involved in log auditing that we need to be doing. Could someone shed some light on this subject? I'm running paper logs so any help with this would be appreciated.

 

If you have other drivers working for you: they're going to want to know how you check to make sure your driver isn't falsifying their logs. This can be witha fuel card, toll receipts, GPS, etc. The driver has 14 days to give you their logs. You then have to check them to make sure they're legal logs (they can still lie on paper, but the hours have to match the miles driven, locations match receipts, etc).

 

Thanks Sly Fox, appreciate the info. Right now I'm a one-truck-chuck so I'm the only driver. I was wondering how I was supposed to audit my own logs, thanks for the clarification.

 

You audit your own logs just like any other drivers. You already know if everything matches. Show proof of it.

 

We had ours here in NY State. We got an email with the things that they wanted. Some of the things he asked for were: proof of enrollment in drug consortium, MVR for one driver, 30 days logs for one driver with all fuel and toll receipts, med card for one driver, list of all equipment, state inspection for one truck, list of all drivers and their license numbers, insurance certificates. If you have all of your ducks in a row, it should be no problem. We never met with anyone, we just emailed everything and he did his review off site and then called to talk some things over and advised us on any things we needed to improve on. Ours was about 3 months after the authority went active.