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Notice of IRP Audit

Discussion in 'Trucking Industry Regulations' started by droy, Sep 18, 2008.

  1. Sep 18, 2008 #1
    droy

    droy Heavy Load Member

    828
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    Jun 11, 2008
    Iowa, LA
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    Received a certified letter, couple of days ago from Lousy-anna Dept. of Public Safety and Corrections, Public Safety Services, stating that my company (one truck) has been selected for audit.:biggrin_2555:
    The letter served as 30 day notification. An auditor is supposed to contact me in the near future to set up an appointment date, and advise me what books and records will be needed for the commencement of the audit.

    Just wondering if anyone here has been audited, and could they tell me:
    (1) What they are looking for?
    (2) How long did it take? The letter gave me the impression that there will be more than one meeting.
    (3) Your office, or theirs? (I'm in Lake Charles, they're 125 miles away in Baton Rouge.
     
    droy, Sep 18, 2008
    droy, Sep 18, 2008
    #1
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  3. Sep 18, 2008 #2
    TX_Proud

    TX_Proud Light Load Member

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    Jan 2, 2007
    Houston, TX
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    Have you had your authority for long? If not, this is probably your mandatory new-entrant audit. They'll tell you what they want to see; only show them what they ask for, nothing more, nothing less. You can probably go to your state's DOT website and find more information.
     
    TX_Proud, Sep 18, 2008
    TX_Proud, Sep 18, 2008
    #2
  4. Sep 18, 2008 #3
    droy

    droy Heavy Load Member

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    Jun 11, 2008
    Iowa, LA
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    Had it for about 5 years; last October, I leased on with a carrier. They, (ICC/MC), recommended I go into "voluntary suspension", (done with their knowledge and WRITTEN approval) which allowed me to cancel the insurance, but not forfeit my authority, in case I decided to go back to hauling for myself.
    Maybe that's what triggered the audit, but I wouldn't think that would concern the IRP folks; I still secure my own base plate, the only change is that I am now permitted for the lower 48, vs just 5 states when I ran with my authority. Go figure :biggrin_25512:
     
    droy, Sep 18, 2008
    droy, Sep 18, 2008
    #3
  5. Sep 19, 2008 #4
    Trooper One

    Trooper One <strong>"Full Grown"</strong>

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    Feb 13, 2007
    NW, Connecticut
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    Was that truck or another inspected lately (CVSA) ?
    The inspector may have checked off on the IRAP box which will notify his DOT that the company "may" need further inspection/audit due to a poor roadside inspection grade

    IRAP in CT is -an inspection repair audit program (IRAP)
     
    Trooper One, Sep 19, 2008
    Trooper One, Sep 19, 2008
    #4
  7. Sep 19, 2008 #5
    droy

    droy Heavy Load Member

    828
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    Jun 11, 2008
    Iowa, LA
    0
    Last DOT inspection was more than 2 years ago (knocking on wood), it was a level two.
    I may be wrong, but I wouldn't think the ICC, nor DOT action would cause an audit from IRP; but I HAVE been wrong before. Maybe it is just a random selection, and my guilt complex is working overtime.

    Sent them an email noting receipt of their letter, and mentioned we were trying to recover from hurricane, hoping for a dismissal of the audit, but "no dice".
     
    droy, Sep 19, 2008
    droy, Sep 19, 2008
    #5
  8. Sep 19, 2008 #6
    Flyer

    Flyer Light Load Member

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    Jan 20, 2008
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    If it's an IRP audit as you said, it'a a mileage and mileage only audit. They will want your miles records for each truck and each state. There will be no safety audit.
     
    Flyer, Sep 19, 2008
    Flyer, Sep 19, 2008
    #6
    droy Thanks this.
  9. Sep 22, 2008 #7
    Lurchgs

    Lurchgs Road Train Member

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    Feb 13, 2008
    Denver, CO
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    and it's personal. Very personal. They are definitely out to get you. They want your trucks all to themselves... muahahahahah!
     
    Lurchgs, Sep 22, 2008
    Lurchgs, Sep 22, 2008
    #7
  10. Sep 22, 2008 #8
    semijoesd

    semijoesd Bobtail Member

    39
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    Aug 30, 2008
    san diego, ca
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    THEY COME TO YOU IN MOST CASES. THEY GO THROUGH OVER BASIC PAPERWORK. LOG BOOK FILES, BIT ENROLMENT, THEY MAKE SURE YOUR SET UP ON YOUR RANDOM DRUG SCREEN ETC. BASICALLY ITS A PRETTY SIMPLE PROCESS, AS LONG AS YOU HAVE YOUR PAPERWORK IN ORDER. GOOD LUCK, AND SAFE DRIVING:biggrin_25519:
     
    semijoesd, Sep 22, 2008
    semijoesd, Sep 22, 2008
    #8
  11. Oct 18, 2008 #9
    psanderson

    psanderson Road Train Member

    1,029
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    Oct 13, 2008
    Moline, Illinois
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    An IRP audit is to ensure you are paying all the taxes on your business properly. Time frame: depends on how good you've been.

    From a retired federal DOT officer
     
    psanderson, Oct 18, 2008
    psanderson, Oct 18, 2008
    #9
  12. Oct 18, 2008 #10
    550hpW900L

    550hpW900L Road Train Member

    1,874
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    Jan 29, 2008
    norcal
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    Ive had one done, and i had to go to them, basically they want to see if the millage you are stating on your IRP as actual is being traveled, or if you are actually going over that. I ended up paying a $500 fine for going over my miles, even thought i didnt show him everything. The auditor said not to worry as 90% of the guys come out of his office with $2500+ fines :biggrin_25510: Just one more way they wanna make money off you.
     
    550hpW900L, Oct 18, 2008
    550hpW900L, Oct 18, 2008
    #10
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