What's a good software for keeping track of expenses

I am playing with Rigbooks now. Hubby is OK with fee as it is a total tax right off for us. Since we have first month free it will make the choice if we stay or not.
So far one big pro is its cloud based and can be used on any of our devices. That scared me at first for couple of reasons but actually is a benefit since I at home and he is on road. Just doing this month along gives us a whole new perspective on financials for truck. Per diem for me is priceless for I can do whole year to get correct number if nothing else for this year. I am much better at data entry than pen and paper.
So far we are seeing real dollars and cents for deadheads now. This one trip is showing everything on profit and loss in hard numbers since he did fuel up also. Having it there in black and white in One place we can both see is a real benefit. Paper just wasn't cutting it as it fades and gets lost and only works if correct.

 

Is this a true multi-user cloud app or a single user version you both use?

We tried to use a single user version of Quickbooks in the cloud and it did NOT end pretty..... Corrupted data that could not be reconciled. Had to start our files over. Twice.

So unless this is a mulit-user version designed for cloud use, be warned!

 

We are only entering for one truck and trailer. I am using his log in that I setup so it's under the truck company. You can add more than one truck and trailer. But it is still all under one name. Basically hubby doesn't have my computer or data entry experience, so leaves it all to me.

 

I was going to try it. But decided against it because.
1) I am not going to give ANY of my info, and sign up for anything. That I cannot at least look at or see a sample page before hand.
2) I am not that crazy about anything that is cloud based. (The cloud makes access easy for everybody. Including those with bad intentions in mind)
3) I would prefer to BUY and OWN a program. Than rent it for $20 a month. That way I no, my stuff belongs to me. It can not be held hostage, or my access to it denied.
4) as i said in the beginning. I need to see what I am buying. Before i buy it. Even a generic example page would be nice

 

Are you talking about Quickbooks online or the desktop version of Quickbooks that allowed you to use a mobile device while you were away to enter stuff? Those are 2 major different products. One is a true cloud base system and the is more a secondary back up that allows for access as long a someone isn't trying to mess with desktop version the same time you are entering stuff into the mobile app.

QuickBooks online is a very good robust system. It has a few minor differences between the desktop version and the online version, but nothing major that would make it useless for our industry and 99% of the businesses out there.

 

No one is trying to sell you anything here. But Rigbooks does have on his website screen shots of program. As far as the price it's all a tax write off so nothing to get upset about. We make more than enough to cover $20.00 a month or pay it for whole year.
At this point hubby is entering his data and I can check it.
From what I am seeing more and more are going this cloud way. It's getting real hard to find hard disk programs anymore. I would have done Foglines Trucin Pro but downloading a program that big out in the sticks is next to impossible. Then again not really workable as you must you a Windows based system only. That leaves out phones and tablets and means hauling around laptop.
So they all have Pros and Cons per person using them. You just gotta pick what works for You.
For us right now its Rigbooks.

 

We tried to use a standalone copy on two machines with the file in Dropbox.

Yeah. Don't try that....

 

Oh hell no! That's a disaster of epic magnitude. Dropbox, google drive, and the other cloud storage options out there aren't "real time" access. There is a small delay for the data to write. It's ok to use those cloud storage options for storing the backups, but you need instant real time data transfer in both directions. That's why you end up with corrupted files if you try using dropbox in that way.

Quickbooks online is much better for handling what you tried to do.

 

Security should be first and foremost. Immediate access for data retrieval and storage second. Where? Definitely not the cloud.