DOT Medical form required by company?

I was going to put in, but my last 2 would be the exceptions that prove the rule. All of my physicals except the ones I had before I started working and the last 2, were paid by my carriers, so that's a horse of a different color.

 

Zvar what you posted is correct, but you posted the incorrect reg that applies to the question. The CDLIS is information for the DQF as required by 391.51 AS YOU CORRECTLY posted. The actual answer can be found in 391.43 (g), 391.43(g)(2)(i) does have an expiration date. Right now though a ME is required to give the driver the full form and provide it to the carrier if they ask for it.

I wanted to add something else so I edited this. ALL carriers are required to create and maintain driver qualification files. In fact, they can get fines if these files are not exactly as required by part 391. This does not mean this DQF is all the information a carrier maintains for a driver. They are free to ask for the long medical form directly from the ME. Maybe @brian991219 has more to add to this but please let's not confuse the DQF with general files kept by the carriers.


(g) Upon completion of the medical examination required by this subpart:
(1) The medical examiner must date and sign the Medical Examination Report and provide his or her full name, office address, and telephone number on the Report.

(2)
(i) Before June 23, 2025, if the medical examiner finds that the person examined is physically qualified to operate a commercial motor vehicle in accordance with § 391.41(b), he or she must complete a certificate in the form prescribed in paragraph (h) of this section and furnish the original to the person who was examined. The examiner must provide a copy to a prospective or current employing motor carrier who requests it.

(ii) On or after June 23, 2025, if the medical examiner identifies that the person examined will not be operating a commercial motor vehicle that requires a commercial driver's license or a commercial learner's permit and finds that the driver is physically qualified to operate a commercial motor vehicle in accordance with § 391.41(b), he or she must complete a certificate in the form prescribed in paragraph (h) of this section and furnish the original to the person who was examined. The examiner must provide a copy to a prospective or current employing motor carrier who requests it.

(3) On or after June 23, 2025, if the medical examiner finds that the person examined is not physically qualified to operate a commercial motor vehicle in accordance with § 391.41(b), he or she must inform the person examined that he or she is not physically qualified, and that this information will be reported to FMCSA. All medical examiner's certificates previously issued to the person are not valid and no longer satisfy the requirements of § 391.41(a).

(4) Beginning December 22, 2015, if the medical examiner finds that the determination of whether the person examined is physically qualified to operate a commercial motor vehicle in accordance with § 391.41(b) should be delayed to receive additional information or to conduct further examination in order for the medical examiner to make such determination, he or she must inform the person examined that the additional information must be provided or the further examination completed within 45 days, and that the pending status of the examination will be reported to FMCSA.

(5)

(i)

(A) Once every calendar month, beginning May 21, 2014 and ending on June 22, 2018, the medical examiner must electronically transmit to FMCSA, via a secure Web account on the National Registry, a completed CMV Driver Medical Examination Results Form, MCSA-5850. The Form must include all information specified for each medical examination conducted during the previous month for any driver who is required to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners.

(B) Beginning June 22, 2018 by midnight (local time) of the next calendar day after the medical examiner completes a medical examination for any driver who is required to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners, the medical examiner must electronically transmit to FMCSA, via a secure FMCSA-designated Web site, a completed CMV Driver Medical Examination Results Form, MCSA-5850. The Form must include all information specified for each medical examination conducted for each driver who is required to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners in accordance with the provisions of this subpart E, and should also include information for each driver who is required by a State to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners in accordance with the provisions of this subpart E and any variances from those provisions adopted by such State.

(ii) Beginning on June 22, 2015, if the medical examiner does not perform a medical examination of any driver who is required to be examined by a medical examiner listed on the National Registry of Certified Medical Examiners during any calendar month, the medical examiner must report that fact to FMCSA, via a secure FMCSA-designated Web site, by the close of business on the last day of such month.

(h) The medical examiner's certificate shall be completed in accordance with the following Form MCSA-5876, Medical Examiner's Certificate:

 

Its not a requirement, but some companies do require it. Remember, companies can set their own policies above and beyond the mandatory minimum requirement.

From my side of the table, all we do is pull the MVR and verify the status of the DOT examiner listed. If none present, we then have to get the information off the short form (card) when the driver arrives for orientation and verify off of there. We always get a copy of the CDL, SS Card, and Medical Card for the qualification file on day one.

 

What is this wallet thing? I've lived in VA and NC and have never been given something to put in my wallet. Just my long form I keep in my permit book.

 

It is a card that a Medical Examiner gives a driver. It is different from the long-form although the long-form has one. I am not 100% positive but I think a company like JJ Keller sells them in bulk.

 

I didn't even get a long form on my last physical

 

NC here. I got one last year to supposedly keep in the wallet though the card they give is too big.

 

Neat. I've never been handed anything but my long form. My carrier gave me some card that was too big for my wallet maybe that's what that was. I just threw it away. I've been inspected before and just give them my permit book with my long form in it and have never been asked for a card.

 

I was checked in Iowa some time ago and produced a “shrunk down” med card and was told it was invalid account of being an altered document. Fortunately I had my original in my grip, and provided it and my long form, to ease tension.