HELP! HELP! HELP!Ifta Audit/Rand McNally

Discussion in 'Ask An Owner Operator' started by BriMc, Mar 25, 2021.

  1. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    Honestly my auditor sounds like shes gonna be okay! I'm just a big bundle of nerves myself! She asked everything I used and how i did things and I told her that GPS went dead(new windshields and hurricanes)(and pics to prove lol)(disaster!!) shortly after the quarter she chose but i have all my printed miles for that quarter and other quarters before. She sounded like she understood everything. I did in fact run those quarter trips through PC Miler and its super close to my GPS miles BUUUUUT my biggest problem is that in that quarter is where the harvest miles are(out of fields) short runs and no point of origin tickets!!! but I do have written h.o.s sheets which show to and from.. I'm sure when she starts on it and gets to digging she will discard that whole quarter because of this and not having any actual proof! Which puts me through another spell of scanning everything in for another quarter! Boo! Also to add she did in fact ask me if it was "alot" of papers to work with and she was going to choose 3rd qtr of 2020 so I didnt have to go digging for older papers!
     
  2. Truckers Report Jobs

    Trucking Jobs in 30 seconds

    Every month 400 people find a job with the help of TruckersReport.

  3. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    I actually did write customer service!
     
  4. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    If I had ran all of my loads through a program and calculated miles that way then she would have to take that info and use it but since I used a GPS they want to know how reliable it is I guess! Which is understandable! But when you try to dig up the info theyre looking for you just cant find it! Rand McNally does not explain their order of operations! Like hey we collect all of you coordinates and when you plug it into the Dock it calculates it through our "so-and-so" program to configure your miles! Do you use a routing program for your state miles??
     
    Mattflat362 Thanks this.
  5. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    What Gps are you using because I can see your Routes of Travel on yours and when I hook up the Rand McNally all I get is a day to day with state miles through Excel spreadsheet.. I can't hook it up now and look but I'm not even sure it does it!!
     
  6. Snailexpress

    Snailexpress Road Train Member

    2,431
    5,106
    Apr 28, 2014
    Rocky
    0
    It's Big Road ELD. Do you use ELD?
     
  7. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    Nope
     
  8. Snailexpress

    Snailexpress Road Train Member

    2,431
    5,106
    Apr 28, 2014
    Rocky
    0
    It's bad for you now. Do they tell you how they want to do audit, entire period or sampling? Entire period means 3 years, you can appeal every violation. Sampling means few months they choose in auditing period, you cant appeal violations.
    You have to provide for audit: (whole period or sampling months)
    Fuel receipts or fuel card statements with : Data, fuel station location, gallons of fuel.
    Daily logs with mileage by state, BOL's with loading location and delivery location.
    I used my ELD and fuel card statements so it took me 1 hour to organize and submit all they want.
     
  9. D.Tibbitt

    D.Tibbitt Road Train Member

    13,375
    79,116
    Apr 26, 2013
    Gettin' down westbound
    0
    Ur elog should ping once every hour
     
  10. BriMc

    BriMc Bobtail Member

    38
    21
    Jul 7, 2020
    0
    90 Model pete! So just used GPS for mileage! I have all BOLs and fuel receipts(fuel card and store). She is sampling my 3rd quarter 2020. First load for the quarter was a load to Florida which a log book was used for and my next loads were simple, bols have both addresses but those harvest tickets are whats gonna get me because it only has were it was unloaded unless she wants to accept our hand written sheets showing hours that does have city-to-city on there but anyone can write anything! Right? I have all GPS miles that show my date and state mileage(kilometers) ..
     
  11. Cattleman84

    Cattleman84 Road Train Member

    7,007
    38,581
    Nov 1, 2017
    The Sticks, Idaho
    0
    I used to drive for a livestock hauler, we ran older trucks and paper logs. He wanted us to flag the time we crossed a state border on our logs and notate the odometer reading. I carried a grease pencil to write this info on the window as I crossed the border, so I didnt have to stop or worry about forgetting.

    That was how we tracked our mileage for each state, coupled with other documentation for the loads. IIRC I seem to remember him saying it was for IFTA purposes.
     
    Speed_Drums, Snailexpress and BriMc Thank this.
  • Truckers Report Jobs

    Trucking Jobs in 30 seconds

    Every month 400 people find a job with the help of TruckersReport.

  • Draft saved Draft deleted