New owner operator paperwork!

Discussion in 'Questions From New Drivers' started by double brew, Apr 7, 2015.

  1. double brew

    double brew Light Load Member

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    Well, my day is coming for me to pick up my first week of loads. I'm just waiting for my IC confirmation paper and temporaries to come in. I'm wanting to do everything on my own. My fiancé is going with me and wants to do the bookwork. Any recommendations? Computer programs?, videos ect? I know there's a lot of stuff I'm going to be learning, but, I'm doing this for a restart on outer future, so I'm going to do what it takes to do it right. I've already saved all my fuel, food, parts, labor ect receipts dealing anything to do with the truck. Just anticipating the upcoming ventures.
     
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  3. Hyweighman

    Hyweighman Medium Load Member

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    Find a accountant who knows the trucking industry.
     
    flood and G.Anthony Thank this.
  4. double brew

    double brew Light Load Member

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    Yes, I have a cpa picked out.
     
  5. 315wheelbase

    315wheelbase Heavy Load Member

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    use quicken to record all your expenses. you will need a file to save every broker contract, rate confimations,invoices for loads hauled , paid invoices , fuel receipts, daily drivers logs, routes traveled for IFTA, driver files, maintenance and repair records (with equipment serial numbers) , insurance records ,as well as all your receipts for expenses and more.
    If you ad and keep up your files daily it should be no problem,,it is very easy to create and nighmare of paperwork if you do not keep it up daily,it should only take a few minutes every day to maintain proper record files,
    In reality it is not much more than if you were a company driver since all these records are usually required to be turn into a company .
    Suggest you keep a daily journal like that will held as a reminder and reference too.
     
    Wild Murphy Thanks this.
  6. flood

    flood Road Train Member

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    what hyweighman said

    i would add get a neat receipts moble scanner http://www.bedbathandbeyond.com/sto... products&mcid=PS_bing_nonbrand_pla_&device=c
    the scanner is good BUT the software is GREAT and scan EVERYTHING..... everything has it's own folder fuel, repairs, ect, when it's tax time i just walk in with it all on a flash drive and give it to her.....my accountant loves it...!
    remember the IRS no longer requiers you to keep hard (paper) copies of receipts.... e-copy (scanned) is good

    also a printer is dam handy...
    http://www.peachsuite.com/203919/ip...medium=shoppingengine&utm_source=bingshopping
    this is the one i have... i added the battery kit so it will print 100 + pages without needing power..

    add a e-fax.....i use myfax so i have a 866 fax number

    i don't need to go to a truck stop to send/recive a fax or make copies and all of it is a tax write off
     
  7. Ridgeline

    Ridgeline Road Train Member

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    Are they an accountant or a tax preparer?
     
  8. danoles93

    danoles93 Bobtail Member

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    In place of a scanner my accountant told me about an app for my phone or tablet call 'CamScanner'. You use the camera to take pictures of your receipts and the app stores them in a new file every time you use the app. It also has an email function so you email the files to you accountant.
    just something to ponder.
     
    Wild Murphy Thanks this.
  9. flood

    flood Road Train Member

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    i just like the scaner amd it's software better because it can do so much more
     
  10. Wild Murphy

    Wild Murphy HAPPY TRUCK DRIVER

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    I just downloaded app. Looks great. Thanks!
     
  11. double brew

    double brew Light Load Member

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    Awesome. I will be looking into this stuff. Is there any forms or truck specific things like the IFTA reports ect that I will need?
     
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