O/O - how do you track everything ?

ProfitGauges by Let’s Truck (Kevin Rutherford) is pretty good, I’ve heard.

 

Pen and paper and a calculator. I have made some spreadsheets for my weekly runs/totals and I just add up what I need to from there.

Keep your fuel receipts documented and organized and it makes IFTA quarterlies a lot easier.

 

Quick books and don’t farm out anything but year end tax return is what I do. The more you know and can do yourself the better overall understanding you’ll have.

 

My wife puts everything in Excel and we give it to our accountant. He loved seeing us come in this year because everything was so neat and tidy. I should have asked him why he was charging so much then.

 

Quick books is pretty good for financial reporting and preparing for taxes (i.e. financial and tax accounting).

For operational decision making (cost accounting), I break out the spreadsheets.

 

Quickbooks for all accounting. Great for pretty much anything you want if you set up right. Keep Trucking is used for IFTA. A few spread sheets for back up information and yearly things that need to be done or filed.

 

I also am very fond of Quickbooks because they are live connected with my business account and business credit cards. In addition to that it provides very neat invoicing tool. You can upload receipts, BOLs, PODs etc. I use online version so that all that info is a click away anywhere I am.
For all that other "what not per mile" stuff...such as fuel tracking or rate per mile tracking - Excel spreadsheets.
Paper receipts go to multiple sleeve file case.