Owner Operators - Expired Documents

I would refuse dispatching until all papers faxed or emailed in.

 

Come on guy, tell them they get it done or you will terminate their contracts and follow through.

You have a responsibility to maintain the records and keep on top of it, so instant termination should be stressed if they want to play games.

They are owners, they can afford to get home and take care of this.

 

Tell them they have 24 hours (or whatever time frame you wish before expiration date) to email you updated docs or their fuel card will be turned off.

 

No way Id give someone a timeframe on something like that. If I were told that, it would just give me me the opportunity to fill my tanks to the tip top and tell you to eat ####.

Stop dispatching them till updsted docs are recieved is the way to go and if they have a problem then you suspend their fuel card immediately. The op has to minimize his risk. Giving ultimatums with time frames is not how one goes about it.

 

If you told me to eat #### I'd say #### you jerk go lease somewhere else you dumb ####. But maybe I'm in a good mood that you couldn't ruin and you'd be without a fuel card and after you run that tank out then what are you going to do? Besides what the hell is your problem with a time frame to turn in documents that are required of you? Why does anyone want to act stupid about that? Typically everyone knows at the 30 day mark insurance is due, or DOT physical or whatever. If someone tells you that you have a week or whatever to turn in those documents why would you be an ### hole about it? I'd terminate leases.

Important question are the owner operators self dispatched booking their own loads from their own sources or does the company they are leased to feed them all loads? In the first case turning off a fuel card is the only option to get thru to hard headed inconsiderate o/o. In the second just dont give out loads.

Like I said, OP can send out pointless emails that get ignored if he wants to. But me in his shoes I would give a deadline for the documents to be turned in or the fuel card gets shut off. Surprised it never occurred to OP to do that anyway. That's how every trucking company out here that leases people on does it. Unless of course they are dispatching those drivers then all they have to do is just stop sending loads to the driver. Either way the driver will cry uncle first, guaranteed.

 

If I am not current with any of the 100's of brokers I run for.....I don't get the load....period.

 

You guys who keep saying not to give them a deadline don't get it, this is a business and like any other business, there are responsibilities to deal with, one is paper work and if they don't turn in their paper work on time, then they shouldn't be running under your authority - period.

It is pure laziness on the O/O part, nothing else.

I would tell them they have to get it in or terminate their lease. If they cash out on the fuel card, then that is subtracted from their final settlement which has to be paid to them.

The best approach is make it ALL contractual, with no exceptions, you don't turn in your paper work, you get dinged 30% of each run after the grace period for the paper work. This is legal because it is a contract between two business entities, not an employee and employer.