Log books

A camera or scanner?

 

Why?

 

Scanner printer.

 

If you have an IPhone, the "Notes" app can be used as a scanner. I use it quite often to scan documents into a PDF file. It's very easy:

- Lay the document you wish to scan on a desk, table, etc...
- Open the Notes app on your IPhone (I have a 13)
- Open a note, or create a new one
- Tap the little camera icon at the bottom of the screen. It will pop up an options list of "Scan Text", "Take a photo or video", "Scan Documents", "Choose Photo or Video"
- Choose the "Scan Documents". It will then open up the camera
- Hover the camera over the document and it will automatically take the pic. You can flip the page and scan the next, and so forth until you're done.
- Click save at the bottom

You're done. You'll now have a note with all of the documents saved in it that you can forward as a text, email, etc... It will be sent as a PDF file.

 

May I ask why you want to go back that far? The law requires them to be retained "for six months from the date of receipt."

How long must motor carriers retain records of duty status (RODS) and supporting documents? | FMCSA

 

While true, IRS can go back to infinity (although they tend to only go back 7 years), and logbooks can be used to prove M&IE (per-diem) deductions.

 

I would highly recommend NOT saving logbooks past that tax year. I once asked a Tax Attorney about the IRS and ALL tax records. Here is the thing. @ZVar has correctly stated the IRS generally limits its scope to the last 7 years. If my memory serves they are also limited to keeping routine tax matters inside that 7-year window. WITH ONE KEY EXCEPTION! If they can see/find fraud the IRS can go back as far as they can find records.

Great article LINK!

 

You can hire someone on the web site/app Fiver and have them scan them in for you. You and the "scanner" just need to agree on the price.