Bill of Lading. Physical copy or on your phone.

Discussion in 'Flatbed Trucking Forum' started by cke, Jan 12, 2022.

  1. cke

    cke Road Train Member

    Aug 4, 2013
    Colfax Wi
    In the eyes of the DOT. Do you need to have a physical copy of your bill of lading on hand ?? Or can you have a picture of one on your phone or iPad ??
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  3. truckdriver31

    truckdriver31 Road Train Member

    Sep 18, 2013
    they will need to see it. you give the access to your device when you do that
    cke Thanks this.
  4. Lunatic Fringe

    Lunatic Fringe Medium Load Member

    Oct 1, 2016
    Yes. Electronic Bills of Lading are only legal in Singapore, Bahrain and Germany.
    truckdriver31 Thanks this.
  5. ZVar

    ZVar Road Train Member

    Sep 10, 2010
    Flint, MI
    cke, Rickp and truckdriver31 Thank this.
  6. Dave1837

    Dave1837 Road Train Member

    Nov 16, 2019
    I know a carrier that does everything on an ipad. Signatures and everything. I'm not sure how it would work with hazmat though since you "have to leave a BOL on the driver's seat while the operating is out of the vehicle"
    cke and truckdriver31 Thank this.
  7. Socal Xpress

    Socal Xpress Road Train Member

    Dec 6, 2014
    Los Angeles, Ca
    Oklahoma may have a different opinion on E-copies. They only want to see paper.
    cke and truckdriver31 Thank this.
  8. Rickp

    Rickp Heavy Load Member

    Apr 14, 2016
    Spokane, WA
    Thanks for that. The federal register it links to says "Any electronic document or signature is considered the legal equivalent of a paper document or signature if it is the functional equivalent with respect to integrity, accuracy and accessibility.". So id say electronic is fine for fmcsa regulated stuff.
    cke, Mattflat362 and truckdriver31 Thank this.
  9. CAXPT

    CAXPT Road Train Member

    Feb 10, 2008
    In spite of what ZVar has pointed out, the question of whether it constitutes legal depends on it's usage and ability to be reproduced, if requested by and FMCSA personnel or officer on demand, it must be able to be reproduced on demand. Logs, etc, so if it's in an accepted (key word) form, it's legal, but as a driver, this sounds to me like it pertains to record retention. According to this "guidance", again, it stipulates that being able to be produced on demand, it must be provided.

    To me, as a driver, this sound to me like background paper retention. As Dave1837 points out, would this apply to Hazmat requirements? I'm not sure it would, but let me put it this way. A few years back, when we were put in that "electronic DOT Physical" record system? I still carried my paper copy, the LONG Form. When the weigh station pulled me in, he informed me my DOT Physical was expired. I showed him my paper copy. I don't trust electronic. When that "guidance" informs you that you must produce something on demand, you have to produce it. I point this out, because before I was stopped at that weight station, I had to reconstruct my log book because the electronic logging had gone out. Whether it was distance in the boonies or, glitch, doesn't matter. When I rolled into that station, I had hard copy log, explained what happended, and also showed my DOT Physical. Now you can depend on electronics documents if you want, but I want hard copy. I love technology, but I know enough not to depend on it. Period.
    cke, Ruthless, jason6541 and 1 other person Thank this.
  10. O.Henry

    O.Henry Heavy Load Member

    Sep 1, 2012
    San Antonio,TX.
    We have customers that only use E-Billing.
    Sign it on the phone.
    cke Thanks this.
  11. GYPSY65

    GYPSY65 Road Train Member

    Nov 16, 2012
    SW FLA
    I was at the Wyoming scale the other day
    They were checking for current IFTA

    Guy in front of me showed her his phone. Not sure if it was his IFTA or BOL, I assume it was the BOL as I doubt electronic IFTA would fly

    He said or asked if he could use his cel, she said yes but you’re opening yourself up to a whole lot of possible issues and that it was just safer/better to have the paper
    beastr123, cke and CAXPT Thank this.
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